IT Project Coordinator na Massachusetts Port Authority

About the Department

The Massachusetts Port Authority is Going Above and Beyond for your career.  We are a dynamic organization that connects people and businesses to the global community by air, land, and sea. Our employees are essential in moving planes, cargo and cruise ships safely, efficiently and sustainably. We are an economic engine, managing real estate assets where people live, work, and play.  Together, the properties we own and operate generate $20 billion for the region’s economy.

As the digital heartbeat of our organization, the Information Technology (IT) Department fuels the seamless operation of Massport. Driven by our commitment to excellence, we harness the power of technology to solve real-world challenges and enable the organization to achieve its business goals with exceptional efficiency. Our team embraces development and diversity, constantly seeking new opportunities for innovation and growth, to help shape the future of our agency and set new standards for excellence.

Position Duties

As an IT Project Coordinator, you are a dependable, solutions-focused professional who thrives in complex, fast-paced environments. Highly organized, detail-oriented, and proactive, you manage logistics, schedules, and communications with precision while anticipating needs and keeping teams running smoothly. You build trust through clear communication, seamless coordination, and strong relationships across all levels. Calm and adaptable in the face of shifting priorities, you navigate systems and processes with confidence, take initiative, and follow through consistently. With a focus on efficiency, integrity, and continuous improvement, you bring clarity and organization to complex environments, maintain oversight of moving parts, and consistently provide the steady support that drives progress and keeps projects moving forward.

What you will do:

• You ensure seamless daily operations by managing calendars, scheduling meetings and trainings, coordinating visitor access, and handling a wide range of logistical and administrative details.
• You support IT project teams by preparing agendas, tracking action items, updating documentation, and maintaining schedules, deadlines, and project tools to keep progress on track.
• You manage administrative and procurement processes—including budget tracking, invoicing, contract support, and the full RFP lifecycle—using systems like Oracle, PeopleSoft, and PM Web to ensure accuracy and compliance.
• You serve as a liaison across teams, vendors, and leadership by supporting onboarding, improving internal procedures, and maintaining clear, up-to-date communications and records.

Minimum Qualifications

• High school diploma or equivalent with 3-5 years of related experience, preferably in public organizations, and strong writing skills.
• Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Access, Project, Outlook).
• Strong organizational, time management, and problem-solving skills, with the ability to build trusted relationships and work independently.
• Effective verbal and written communication skills, thriving under pressure with initiative and minimal supervision.

*Click here for detailed job description

Other Qualifications

Collaboration with colleagues at all levels of leadership from all different disciplines, from Aviation to Maritime and beyond. Every day is different at Massport and the breadth of our impact on the Massachusetts region through our facilities provides many opportunities for our employees to grow, learn, and explore the many areas of our business.  Our business is all about connecting.  We support and take pride in the employees that make those connections possible each and every day. 

         What we believe in: 

*Click here for information on our comprehensive compensation and benefits packages.