HRIS Administrator na Veterinary Practice Partners

Company Description:

Veterinary Practice Partners (VPP) is a management company that forms joint ventures with Veterinarians to co-own and run their veterinary practices.  Once the joint venture is formed, VPP provides support and leadership for marketing, financial, operations, IT and human resources functions while the veterinarian leads the clinical and client services functions.  VPP currently has 180+ partner hospitals with 3,000+ employees and continuing to grow.  VPP is a dynamic, profitable growth company with strong financial backing from a private equity firm.

Position Overview

We are seeking a highly organized and detail-oriented HRIS Administrator to manage and maintain our HRIS system (Paycom) while ensuring data integrity, security, and smooth HR processes. This role requires a strong understanding of HRIS functionalities, HR compliance, and system integration. The HRIS Administrator will collaborate with HR, Payroll, and IT teams to optimize workflows, enhance data reporting, and ensure smooth HR processes.

Responsibilities:

1. OSHA Reporting and Compliance:
• Assist HRBP team with OSHA reporting (300, 300A) and ensure accurate reporting by utilizing Paycom’s automated capabilities for data entry and reporting.
2. Performance Management:
• Build and manage performance reviews and compensation transactions (merit workbooks) within the HRIS system.
• Utilize Paycom’s functionality for 30, 60, and 90-day reviews, ensuring seamless performance tracking.
3. Licensure & Visa Status Alerts:
• Collaborate with Payroll to set up an alert system for expiring licenses and visa statuses. This function is available current under notification center, ensuring compliance and timely renewals.
4. I-9 Audits:

• Manage I-9 audits and provide to HR and Operations Team for action.

1. Greenhouse Migration (ATS Functionality):
• Assess and manage the potential migration of Greenhouse to Paycom’s ATS functionality, including pricing, migration, and integration planning.
2. Data Integrity and Reporting:
• Conduct regular data integrity checks to ensure accurate system communication (i
• Create and maintain reports related to employee data, organizational structure, and other HR metrics.
3. Management Changes & Workflow Optimization:
• Streamline management change processes and ensures integration with all related Paycom systems.
• Manage and improve workflows for better organizational efficiency.
• Ensures smooth onboarding by finalizing new hire process from ATS to PayCom.
• Assists Payroll with new Tax Set up and PTO accruals.
4. Leave Management Migration:
• Evaluate and potentially migrate leave management functions (under HR compliance) to Paycom to provide enhanced data insights on leaves of absence (LOAs).
5. User Access and Security:
• Manage user access, permission profiles, and access groups within Paycom, ensuring system security and compliance.
6. Employee Self-Service (ESS) Support:
• Provide login assistance for users and offer training support to Performance Managers (PMs) on how to reset passwords for employees.
7. Expense Management:
• Oversee expense workflows, properties, policies, and manage the expense dashboard for better tracking and reporting.
8. PAF Management:
• Administer approval workflows, templates, and one-time templates within Paycom.
9. Time & Attendance Management:
• Manage setup of terminal restrictions for new and existing hospitals to ensure accurate time and attendance tracking.
10. Employee Profile Management:
• Set up new positions, defaults, and manage labor allocation and filter profile management for employees.
• Oversee organizational relationships (form#3 workflows) and earnings profiles management.
11. Acquisitions/DeNovo Setup:
• Oversee the setup of new acquisition hospitals, including importing employee census data and new pay class setups.
12. Scheduling and Shift Setup:
• Manage hospital shift setup for scheduling and provide training to ensure efficient use of the scheduling system.
13. Regular Reporting & Audits:
• Conduct regular audits of employee data, organizational structure, and maintain push reporting.
• Prepare ad hoc reports and weekly reports on new hires and terminations.
14. Client Action Center:
• Manage tax profile discrepancies and assist with any client-related inquiries in the action center.
15. Training and Support:
• Provide training to new Performance Managers and corporate employees on using Paycom.
• Assist HR with review setup and compensation updates after reviews if needed.

Qualifications: 

• Bachelor’s degree in Human Resources, Information Systems, or related field.
• 3-5 years of experience in HRIS administration, preferably with Paycom.
• Strong knowledge of HRIS functions, OSHA compliance, I-9 audits, performance management, and leave management systems.
• Proficiency in managing system access, data integrity, and reporting functions.
• Experience with data migration, system integration, and streamlining HR workflows.
• Excellent communication and interpersonal skills.
• Detail-oriented with strong problem-solving skills.

Additional Skills/Attributes:

• Experience with Paycom is highly preferred.
• Strong organizational skills and ability to manage multiple tasks simultaneously.
• Ability to troubleshoot issues and provide technical support to users.
• Self-starter with the ability to work independently and as part of a team.
• Understanding of federal and state HR compliance requirements.

Physical Requirements:

• Ability to sit for extended periods and work on a computer.
• Occasional travel for training or system implementation.