Administrative Coordinator I - Arts and Sciences na Wustl
Wustl · St. Louis, Estados Unidos Da América · Onsite
- Junior
- Escritório em St. Louis
Scheduled Hours
37.5Position Summary
This role provides direct and embedded support for an academic department/program, while reporting to the Arts & Sciences Academic & Administrative Cluster (AAC). Additionally, the role helps to provide further support for multiple academic units partnering with the AAC. This role will collaborate in a team environment with fellow academic and administrative coordinators as part of the AAC, as well as working with faculty and students in academic units, with the end goal of providing support to enable teaching and research endeavors to flourish.Job Description
Primary Duties & Responsibilities:
Department Support
Support department leadership: schedule meetings; coordinate facilities, computing, and housekeeping; receive questions and inquiries; assist with the calendar; assemble tenure and promotion dossiers; organize faculty and postdoc searches.
Faculty support: provide support for faculty regarding scheduling, travel, and administrative office support; arrange and support faculty meetings.
General office support: provide clerical support, including preparing general correspondence, receiving visitors, telephone calls, and email requests, scheduling common spaces, maintaining department files and records; order office supplies; maintain required inventories.
Event planning: plan and coordinate all aspects of special events (seminars, conferences, receptions, ceremonies, guest lectures, etc.), including itineraries, reimbursements, travel arrangements and transportation, accommodations, communications, food service, etc.
Web/communication: maintain content websites; coordinate newsletters, brochures, and other publications; maintain information in course catalogs and school informational resources (e.g., Bulletin); work with other academic departments and programs to share information and coordinate activities.
Academic and student support: provide academic and student support, including student and course data management systems, undergraduate and graduate student support, and provide support to directors of undergraduate and graduate study.
Administrative Cluster Support
Provide backup support as needed for other cluster colleagues.
Collaborate in a team environment on projects supporting multiple departments/units.
Attend trainings and job development opportunities as needed.
Attend university meetings and events as a representative of the cluster and report back to all cluster members regarding relevant information.
Perform other duties as assigned.
Working Conditions:
Job Location/Working Conditions
Normal office environment.
Ability to travel to various on- and off-campus locations.
Physical Effort
Typically working at desk or table.
Repetitive wrist, hand or finger movement.
Equipment
Office equipment
Required Qualifications
Education:
High school diploma or equivalent high school certification or combination of education and/or experience.
Certifications:
Work Experience:
Skills:
Driver's License:
More About This Job
WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.Preferred Qualifications
Education:
Bachelor's degree
Certifications:
Work Experience:
Skills:
Computer Applications, Computer Literacy, Computer Software Programs (Inactive), Detail-Oriented, Interpersonal Communication, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Procedures, OrganizingGrade
G07-HSalary Range
$19.29 - $29.91 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.Benefits Statement
Personal
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/