Office Manager na North Wind

Company Description
At North Wind, we are advancing hypersonic technologies through cutting-edge research, system development, and flight testing. Our team drives innovation in high-speed aerodynamics, propulsion systems, and mission-critical components, supporting every phase of hypersonic programs—from R&D to flight testing. We are seeking an Office Manager who shares our passion for excellence and can help keep our growing organization running smoothly. This role is a chance to contribute to a forward-thinking company where every contribution supports groundbreaking work and lasting impact.

Responsibilities

• Manage executive team calendars, including scheduling meetings, coordinating travel arrangements, and ensuring effective time management. Serve as liaison between executives, staff, and external partners, handling communications with discretion and professionalism.
• Support project-based work by conducting research, preparing documentation, tracking progress, and assisting with timely completion of deliverables. Coordinate meals, snacks, and catering for meetings, events, and the executive team.
• Monitor and maintain office organization, facilities, and vendor relationships; coordinate and order office supplies, equipment, and services to ensure an efficient workplace.
• Provide comprehensive administrative support to executives and project teams as needed.
• Assist with HR administration, including coordinating onboarding and offboarding processes and supporting recruitment activities such as job postings and interview scheduling.

Qualifications

Preferred Education / Experience:

• Proven experience in office management, executive support, or administrative coordination.
• Strong organizational and multitasking abilities with excellent attention to detail.
• Proficiency with calendar management tools, Microsoft Office Suite, and collaboration platforms (e.g., Teams, Zoom, Slack).
• Excellent communication and interpersonal skills with the ability to interact at all levels of the organization.
• Ability to handle confidential information with discretion and professionalism.
• Proactive problem solver with a high degree of initiative and adaptability.

Preferred Education / Experience:

• Associates Degree in related discipline
• 1+ year or;
• A combination of education and experience equivalent to above

Preferred Knowledge / Ability: 

• General administration
• Problem solving skills
• Microsoft Office
• Work with all levels of positions in company
• Handle confidential matters
• Communicate effectively
• Problem-solving skills with a proactive mindset 
• Excellent organizational and multitasking abilities.