Recorder Clerk I/II/III na Merced County, CA

About the Department

Duties may include, but are not limited to the following:

• Examine contracts, deeds, vital records and other legal documents to determine if they are in compliance with the various federal and state codes (government, health and safety, code of civil procedures, uniform commercial code, welfare and institutions, penal, etc).
   
• Reject noncomplying documents for correction and return documents with a letter explaining reason for rejection and required corrective actions.
   
• Examine, record, and index documents for both physical and electronic document files.
   
• Work with attorneys, title companies, banks, federal, state and local agencies and individuals to assist them in correcting and recording documents, retrieving documents, proper procedures, forms for filing, determine what notice to file and to whom it is applicable as well as other matters in the Recorder's and Clerk's Offices.
   
• Record, examine and approve documents and index same in compliance with state and local standards.
   
• Balance funds received with documents accepted and recorded.
   
• Prepare reports, maintain files and records, perform financial statement searches, research documents, compile statistical data, answer phones and respond to inquiries about various recordings, filing as well as other departmental business.
   
• Issue marriage licenses and process passport applications.
   
• Perform civil marriage ceremonies.
   
• File fictitious business name statements.
   
• Register notary publics, files records and certifies documents relative to notary publics.
  
  
• Perform loyalty oaths and official appointments for County employees.
   
• Lead the work of a small clerical staff engaged primarily in legal related work.
   
• Prepare and process various legal documents which may include court order, reports, and correspondence, complex leans, deeds, and notification on abstract of judgments.
   
• Determine, collect, and record various fees for filing or other services.
   
• Maintain records as pertinent to the assigned office which may include scanned images and micro-film files.
   
• Maintain ledger accounts, including balancing, verifying, and adjusting financial records.
   
• Balance and record funds and fees received and make deposits.
   
• Assist with giving information to customers, visitors, or the general public, inquiring in person, or by telephone.
   
• Coordinate and provides staff training.
   
• Assist with the resolution of problems or complaints; participates in the completion of employee performance evaluations.

Position Duties

Recorder Clerk I

Experience:
One (1) year of clerical experience, preferably involving the use of legal terminology, court procedures and or recording processes.

Education:
None required.


Recorder Clerk II

Experience:
Two (2) years of recording experience, including at least one (1) year of experience comparable to that of a Recording Clerk I.


Recorder Clerk III

Experience:
Three (3) years of clerical experience, including at least one (1) year of experience in legal process work comparable to that of a Legal Clerk II.
 

Minimum Qualifications

ESSENTIAL FUNCTIONS

• Effectively pass and maintain a Department of Justice livescan fingerprinting in compliance with California Code of Regulations related to ERDS Secure Access Role functions.
  
  
• Prepares, accepts, reviews, files and/or records legal documents and information.
   
• Communicate effectively with others in person, in writing, and over the telephone.
   
• Analyze data, interpret directions, procedures and regulations, and develop appropriate responses.
   
• Perform job duties under stressful conditions.
   
• Respond appropriately to situations.
   
• Maintain confidential information in accordance with legal standards and/or County regulations.
   
• Complete multiple priority projects with conflicting deadlines.
   
• Operate a personal computer and other office equipment.
   
• Prepares, examines, accepts, reviews, files vital and legal documents and information.
   
• Analyze data, interpret directions, procedures and regulations, federal and state codes and develop appropriate responses.
   
• Operate multiple recording systems and trouble shoot problems.
   
• Plans, reviews, coordinate, and direct the work of assigned staff.
   
• Frequent use of depth perception, peripheral vision and color perception.
   
• Frequently lift, carry, reach, push, pull, twist and manipulate large and small objects.
   
• Kneel, bend, twist, squat, balance and crawl.
   
• Frequent use of hand-eye coordination.
   
• Frequent use of data entry device including repetitive hand and arm motion.
   
• Occasionally lift and carry up to 40 pounds.
   
• Normal dexterity, frequent holding and grasping.
   
• Regular attendance is an essential function.

• Legal terminology, phraseology, and procedures used in preparing or recording work.
   
• Common legal documents related to the assigned department.
   
• Provisions of any legal codes applicable to the work in the assigned office.
   
• Document indexing systems and related statutes pertaining to document recording.
   
• Laws and regulations governing public access and use of information and records maintained.
   
• Business English, including vocabulary, correct grammatical usage, and punctuation.
   
• Modern office methods and procedures.
   
• Various federal and state codes relative to recording and filing of legal documents.
   
• Recording software and hardware systems and ability to record, index, retrieve and duplicate both manual and electronic documents.
   
• Provisions of any legal codes applicable to the work in the assigned office.
   
• Principles of supervision.

• Perform responsible legal clerical work with speed, accuracy and minimal supervising.
   
• Interpret and apply laws, rules and regulations pertaining to the assigned office.
   
• Analyze a variety of legal documents accurately, finding errors and explaining necessary corrections.
   
• Make arithmetical calculations with speed and accuracy.
   
• Deal tactfully and courteously with the public.
   
• Establish and maintain cooperative working relationships with others.
   
• Utilize various automated systems and equipment.
   
• Follow oral and written instructions.
   
• Perform difficult and responsible legal and recording work with speed, accuracy and minimal supervising.
   
• Prepare and maintain accurate and complete records and reports and devise improvements as necessary.
   
• Interpret and apply laws, rules and regulations pertaining to the assigned office.
   
• Review and coordinate the work of the subordinate staff.
   

• Type at a corrected rate of 45 words per minute from clear copy.