Administrative Specialist na Lamar Advertising Company

The Administrative Specialist is the glue that holds the office together! If you’re the type of person that shines in an administrative support role for a dynamic team, we have a great opportunity for you! Our Lamar office in Windsor, Connecticut is now hiring a new team member to help us bring outdoor advertising campaigns to life for brands in Hartford, CT and the surrounding areas. 

The purpose of the Administrative Specialist II is to provide administrative, clerical, and receptionist support to the various departments. It will work closely with the Office or Business Manager to ensure that the office functions efficiently and effectively by assisting or ordering production, POP, billing, and social media.

Why Lamar?

Lamar Advertising has been named as a “Best Company to Work For” in U.S. News & World Report’s annual ranking.

• Learn more about us on our official YouTube channel.
• Check reviews and company updates on our Glassdoor page

What you can expect from us:

• A Monday-Friday 8:00am-5:00pm in office work schedule 
• An hourly range of $21 - 22/ hour dependent on relevant experience and qualifications
• 120 hours of paid time off (PTO) that increases with tenure
• 12 paid company holidays, including President's day and Juneteenth
• A comprehensive 6 week training program 
• Career advancement opportunities
• Ongoing professional development and internal leadership programs to maximize your career potential
• Multiple medical plan options and health savings account
• Hospital, Critical Illness, and Accident coverage 
• Short & long-term disability and paid parental leave
• Employee Stock purchase plan
• 401k plan with company match
• Wellness program incentives such as medical plan premium holidays and HSA contributions 

What we are looking for in you:

• Demonstrates exceptional proficiency in both written and verbal English communication.
• Skilled in interacting effectively with individuals from diverse social, cultural, economic, and educational backgrounds.
• Maintains meticulous attention to detail in composing, typing, and proofreading materials, while effectively prioritizing tasks and meeting deadlines.
• Exhibits a strong work ethic characterized by professionalism, responsibility, and a proactive approach.
• Capable of working independently as well as collaboratively within a team.
• Proficient in using Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Competent in operating office equipment such as fax machines, copiers, scanners, and binding machines.
• Adept at managing daily challenges and prioritizing tasks to meet varying demands.

Education and Experience:

Required:

• High school diploma or Equivalent.
• Or another equivalent combination of education and experience.

Preferred:

•  Associate's degree and/or bachelor’s degree (in Business, Marketing, or another related field). 
• Current and valid driver's license.

Please note: Upon submitting your application, you will be asked to complete an 8-15 minute personality assessment. This assessment compares your professional soft skills to the skills required for success in this role. Please answer honestly; this is not a test! Not completing this assessment could result in disqualification from consideration for this position. 

Candidates with a disability in need of an accommodation to fulfill our application requirements should email [email protected]. 

A day in the life:

• Ensure timely completion of all online and manual Proof of Performance (POP) reports to meet corporate deadlines.
• Download and upload daily photos into the POP system.
• Email POP photos to Account Executives (AEs) and/or directly to clients upon request.
• Draft and enter contracts into the billing system efficiently.
• Support office marketing efforts, including managing social media activities as needed.
• Provide administrative support similar to Administrative Specialist I, including tasks such as proofreading, typing, and operating office equipment like calculators, fax machines, and computers.
• Serve as an administrative assistant, handling phone calls, routing messages, and addressing inquiries from the public, customers, and visitors with a focus on customer service.
• Manage outgoing mail and receive deliveries.
• Assist with accounts payable and receivable tasks, providing clerical support without full responsibility.
• Oversee and facilitate the ongoing activities and internal communications related to advertising campaigns to ensure timely and contractual execution while maintaining excellent customer service.
• Keep Account Executives and customers informed about the status of advertising campaigns.
• Manage and review campaign progress, ensuring delivery of customer installation and proof of performance information.
• Coordinate and secure client approvals for artwork and communicate panel locations when necessary.
• Resolve campaign-related issues by identifying solutions and notifying Account Executives, managers, and customers.

Physical Demands and Work Environment:

• The primary work environment for this position is the office.
• The physical demands for this position include light lifting, seeing (with a focus on reading, acuity, depth perception, and peripheral vision), sitting more than 50%, and talking.
• Nights spent traveling, away from home, are less than 10%.

Who we are:

Founded in 1902, Lamar Advertising Company is one of the largest outdoor advertising companies in the world. With over 351,000 displays across the United States and Canada Lamar is dedicated to helping both local businesses and national brands reach broad audiences every day.

We provide ad space through:

• Billboards
• Interstate logos
• Handpainted murals
• Transportation and airports
• The largest network of digital billboards in the United States

We live by the Golden Rule, and we operate with honesty and integrity in every aspect of our business. We are open with our employees, transparent with our customers, and loyal to the communities in which we serve. While Lamar is a large company, each office has its own culture and family atmosphere, making employees feel connected both locally and nationally.

We are committed to sustainable and environmentally friendly business practices and use a number of innovative strategies to reduce our environmental impact. We are actively working to reduce our annual greenhouse gas emissions and are projecting a 70% decrease by 2026 as a result of our efforts.

Lamar is an EEO/AA employer including Individuals with Disabilities, Protected Veterans, and any other State or Federally protected characteristic.

Please note: Lamar Advertising does not sponsor or take over sponsorship of a work visa. Only candidates with U.S. work authorization not requiring sponsorship will be considered for employment.

SMS and Email Communications: By providing your contact information and submitting this form, you agree to receive email and SMS communications from Lamar Advertising Company regarding job opportunities, hiring events, and career-related updates. Message and data rates may apply. You can opt out at any time by emailing [email protected] or replying 'STOP' to text messages. Your information will be processed in accordance with our privacy policy.

Disability Self-Identification: When applying for a job with Lamar, you will be asked to voluntarily self-identify whether you have a disability. Please take a moment to watch this video for clarification on why we're asking for this information!

California Residents - Lamar collects personal information in the ordinary course of considering job applicants. This information may include, for example, name, address, phone number and other contact information, employment history and reference contact information, and any other information provided by an applicant to Lamar.  By submitting an application, you consent to the use or sharing of this personal information solely for the purpose of consideration for employment by Lamar.  Lamar will not sell this information.

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