Office Manager (Part Time) na Rising Tides Solutions, LLC

About Us

Welcome to RTS Labs, where technology meets transformation! We specialize in integrating AI, data, and software to create innovative solutions that drive growth for our clients. Our culture thrives on collaboration, creativity, and efficiency—and we’re looking for a detail-oriented Office Manager to help keep things running smoothly behind the scenes.

Job Summary

As our Office Manager, you’ll be the heartbeat of our Richmond, VA office. This part-time role (20–25 hours per week) is responsible for ensuring seamless day-to-day operations, providing a welcoming environment for employees and visitors, and supporting both administrative and IT needs. You’ll partner closely with leadership and recruiting teams to relieve operational bottlenecks, enabling greater focus on strategic priorities.

Key Responsibilities

Office Operations & Hospitality

• Oversee daily office operations including supplies, maintenance, and vendor relationships.
• Prepare the office for client meetings and in-office days, including ordering and coordinating lunches.
• Welcome and onboard new employees (desk setup, access badges, welcome swag).
• Manage office and company swag/apparel inventory.
• Coordinate shipping (new hire computers, swag boxes, client gifts).
• Assist with event planning and coordination.
• Ensure all equipment (printers, phones, kitchen appliances) is functioning properly.
• Run errands and coordinate thoughtful employee/client gifts.
  
  

IT & Admin Support

• Prepare and configure new hire laptops.
• Manage device returns and secure wiping of former employee computers.
• Provide light Google Workspace admin support (set up new accounts, suspend/terminate as needed).
• Support compliance tasks including timesheet reviews and data integrity checks across key systems.
  
  

Special Projects & Team Support

• Assist leadership with drafting NDAs, MSAs, and SOWs to streamline operations.
• Partner with recruiting to free up bandwidth by handling administrative tasks.
• Enhance client experience through thoughtful and timely gifting strategies.
• Support project monitoring to identify opportunities for expansion or extension.
  
  

Qualifications

Required Skills & Experience

• Proven experience as an Office Manager, Administrative Coordinator, or similar role.
• Strong organizational and multitasking skills with attention to detail.
• Comfort working in-office in Richmond, VA (20–25 hours/week).
• Proficiency with Google Workspace (Docs, Sheets, Admin preferred).
• Ability to build and maintain vendor relationships.
• Strong interpersonal skills with a welcoming, professional demeanor.
  
  

Nice to Have

• Experience supporting IT onboarding/offboarding processes.
• Prior experience managing timesheets, contracts, or compliance-related tasks.
• Exposure to project coordination or client engagement support.
  
  

Why Join Our Lab?

• Impactful Role: Help streamline operations and create a positive workplace experience.
• Collaborative Culture: Work closely with a supportive team that values efficiency and people-first practices.
• Flexibility: Enjoy a part-time schedule that balances professional contribution with personal commitments.
• Inclusive Environment: RTS Labs celebrates diversity and fosters belonging for all employees.
  
  

Perks of the Lab

• Choose your own setup: Mac or PC.
• Flexible part-time schedule (20–25 hours/week).
• Family-first approach with no micromanagement.
• A culture that lives its values every day (RTS Labs Culture).
  
  

RTS Labs is committed to providing a safe and inclusive environment for all employees, contractors, vendors, and clients—where all people are honored and respected, and differences are celebrated. Proud to be an Equal Opportunity Employer, RTS Labs does not discriminate based upon race, religion, color, national origin, gender, gender identity, gender expression, sexual orientation, age, status as a protected veteran, or status as an individual with a disability.