Office Coordinator I - Temporary na U.S. Water Heating
U.S. Water Heating · Fort Smith, Estados Unidos Da América · Onsite
- Junior
- Escritório em Fort Smith
The Office Coordinator I is responsible for maintaining the efficient and professional operation of the Rheem Fort Smith, AR location while managing a variety of projects and tasks. The incumbent provides administrative support to and engages with employees at all levels of the organization as well as industry leaders, government officials and customers
This position will serve our Air Conditioning Division, located in Fort Smith, AR. This is a temporary position available for an immediate start and will run through January 2026.
Responsibilities
- In coordination with other key administrative support responsibilities, maintain and optimize daily operations for the location.
- Manage general reception duties and coverage.
- Serves as a friendly, responsive resources for all employees, callers and visitors.
- Ensures the reception area, reception kitchenette, office supply room, café, quiet room and conference room spaces throughout the office are professionally maintained and tidy.
- Effectively manages conference room scheduling while utilizing proper judgment to maintain confidentiality about meeting topics or attendee involvement.
- Ensures conference rooms are properly set up and functional in advance of meetings and equipment has been stored and is properly powered down after meetings end.
- Assembles and copies materials for internal and external meetings.
- Manages all catering requests for the corporate office independently and for the C-suite, as directed. This includes placing orders, providing payment, coordinating delivery to proper meeting room location, ensuring catering has been properly set up and cleaned up after meetings end.
- Manages office supply inventory including purchasing supplies, daily monitoring and replenishment for copy rooms, restrooms, quiet rooms, reception area kitchenette, café. This includes placing orders, arranging pickup and delivery when needed, sorting delivered products, advising employees when their orders have arrived and returning items for refund if needed.
- Distributes incoming mail and prepares outgoing mail or shipments which may include using the postage meter.
- Maintains employee phone list and emergency contact list for key personnel.
- Assists with various coordination plans and/or schedules for the training department.
- Acts as a backup for other key administrative support roles as required.
- Other duties as assigned
Qualifications
High School Diploma or equivalent
Some experience in an administrative or office support role.
Excellent planning, project management and execution skills
Excellent communicator in both written and verbal communications.
Effectively manages conflicting priorities, copes well under pressure and works well during time constraints.
Proactively addresses issues, resolves problems and makes appropriate recommendations or proposes acceptable and appropriate alternative solutions.
Demonstrates flexibility and willingness to work unpredictable or occasionally late hours, or on weekends if needed.
Excellent Computer Skills: (Microsoft Office Suite and Outlook).
HOW TO STAND OUT:
Bachelors Degree in related field.
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