Fleet Coordinator na City of Englewood

REPORTING RELATIONSHIPS

• Reports to:              Fleet Manager
• Direct Reports:       None

DUTIES AND RESPONSIBILITIES

The listed examples of work are not intended to be all-inclusive.  They may be modified with additions, deletions, or changes as necessary.

Essential Duties & Responsibilities

• Ensures that all fleet vehicles are entered into the fleet maintenance software system. This includes all maintenance intervals, license renewals, emission testing, vehicle information, and etc.
• Records and tracks all fleet compliance information such as DOT inspection forms and vehicle maintenance information.
• Monitor KPI and shop production and adjusting procedures as needed.
• Licenses and registers all fleet vehicles with the DMV.
• Input and validate data into the fleet management software, ensuring accuracy in maintenance records, and asset tracking.
• Processes purchase orders, invoices, and payments for fleet-related services, repairs, and equipment in coordination with the Finance department.
• Maintains and files all safety related shop records.
• Maintains all fleet related IT, such as: scan tools, fleet management software, and etc.
• Assists with scheduling training and travel as needed, for our fleet staff.
• Assists the Fleet Manager with data reporting for vehicle life cycle analysis as well as maintenance shop KPI and metrics.

Other Duties & Responsibilities

• May perform first-level supervision of other department administrative staff, including work assignment and review, training, professional development and growth, scheduling, and performance and compensation evaluation. Verify and approve time sheets; makes recommendations regarding the selection, hiring, training, evaluation and disciplining of assigned employees.
• Handles confidential and sensitive information with a high level of discretion and confidentiality.
• May provide basic training and information for department staff on use of office technology and relevant software.
• Performs other duties as assigned and required.

PREPARATION AND TRAINING

• Education: High School Education or GED required
• Work Experience: Over 5 years of formal increasingly responsible administrative experience
• Supervisory experience of administrative support positions is preferred
• Certifications and/or Licensures: Notary Certificate, preferred or ability to obtain within six months
• Required Driver’s License: Valid Colorado driver's license and a clear or acceptable MVR is required

      ***An equivalent combination of education, training and relevant job experience may be substituted.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge

• Knowledge of the policies, procedures and goals of the City of Englewood and the department.
• Knowledge of general office practices and procedures.
• Knowledge of math, spelling, grammar, punctuation and vocabulary.
• Knowledge of city purchasing and procurement process and procedures.
• Knowledge of basic accounting principles.
• Knowledge of proper legal or administrative procedures for preparing documents specific to area of assignment.
• Knowledge of FASTER software preferred.
• Knowledge of Fleetio software preferred.

Skills

• Skill in writing, editing, and revising materials.
• Skill in organizing and managing multiple and competing tasks.
• Skill in developing, organizing and maintaining complex filing systems.
• Skill in the operation of standard office machines such as multi-line telephone, copiers, calculators, and audio/visual equipment.

Abilities

• Ability to organize and prioritize work.
• Ability to exercise independent judgment when prioritizing tasks.
• Ability to identify problems or issues, analyze data, and make sound recommendations based upon findings.
• Ability to read, interpret and explain policies or procedures.
• Ability to supervise and train subordinate staff.
• Ability to use standard computer equipment and software including word processing, data base management, spreadsheet applications and electronic mail.
• Ability to listen well and communicate effectively orally and in writing with various audiences.
• Ability to utilize independent judgment, discretion, and maintain confidentiality.
• Ability to establish and maintain effective working relationships with employees, other agencies, vendors, and the general public.
• Ability to perform work in an accurate and efficient manner without supervision.
• Ability to work with and on behalf of a department director and various boards and committees.

Hourly Rate

$25.21 - $37.82/hourly pay rate 

Benefits

• Medical, Dental, and Vision Plans
• Retirement Plans
• Paid Time Off 
• Sick Leave 
• 12 Paid Holidays