25-26 Principal Clerk - Administrative Assistant, School Counseling Department (SHS) na Somerville Public Schools

JOB GOALS: Under general supervision, performs administrative work for the Department and performs other duties as assigned.

• Organize and coordinate a wide variety of office functions related to the administration of diverse programs and operations at a school. 
• Prioritize and schedule duties and assignments to assure efficiency and effectiveness and to meet established timelines. 
• Communicate with District personnel to coordinate school operations and maintenance.
• Compute, record, and proofread data and other information, such as records or reports.
• Answer office phones, direct calls, and take messages or transfer calls to appropriate individuals.
• Operate office equipment such as fax machines, copiers, and phones, and use computers for spreadsheets, word processing, database management, and other applications. Troubleshoot problems involving office equipment. 
• Submit orders and requisitions, communicate with vendors, maintain budget and bookkeeping documentation as directed by the Department Supervisor. 
• Complete and mail bills, contracts, policies, invoices or checks.
• Addresses standard inquiries by letter, phone, email, fax or personal contact.
• Complete work schedules, manage calendars, and arrange appointments.
• Prepare meeting agendas, attend meetings, and record as assigned.
• Process and prepare documents, such as business and government forms.
• Assist with management, retrieval, and destruction of records within established guidelines. 
• Maintains confidentiality of records.
• Greet and assist students, staff, parents/guardians, and any other visitors as needed.
• Prepare, create, and compose letters, reports, and other documents for the school/department or instructional programs; 
• Establish and maintain cooperative and effective working relationships with others.
• Work confidentially with discretion and adheres to the appropriate code of ethics.
• Perform special projects as required.
• Other duties as assigned.

QUALIFICATIONS:

• High school diploma or equivalent, related school or office experience
• Knowledge of office procedures
• Ability to use office equipment, computers, and technology proficiently
• Must possess data entry skills
• Must have excellent oral communication skills
• Must be able to work well with others
• Ability to exercise good judgment and common sense
• Ability to manage multiple tasks simultaneously and under pressure with accuracy and accountability
• Ability to make decisions and solve problems
• Demonstrated aptitude and competence for other assigned responsibilities

Rate of Compensation:  In accordance with AFSCME Clerical Collective Bargaining Agreement