Accounts Payable Specialist na None

Summary

We’re looking for an Accounts Payable Specialist to join our accounting team and support the effective and efficient management of our accounts payable and travel & entertainment reimbursement processing. You’ll ensure that all invoices and payments to vendors, suppliers, and service providers are processed accurately and in a timely manner. This role is vital to maintaining our cash flow and financial integrity.

Essential Functions

• Receive, review, verify, and process vendor invoices, ensuring compliance with purchase orders and company policies 
• Match invoices with purchase orders and receiving documentation; investigate discrepancies 
• Accurately enter invoice and payment data into the accounting or ERP system; code expenses to departments or natural accounts 
• Prepare and process payment runs (check, ACH, wire transfers), ensuring all approvals are obtained beforehand 
• Reconcile vendor statements, aging reports, and address outstanding balances; resolve discrepancies with vendors promptly 
• Respond to vendor inquiries regarding payment status, discrepancies, and account issues 
• Assist in month‑end closing by ensuring payables are recorded in the correct period; prepare accruals and relevant reports 
• Accurately maintain employee expense reports and corporate card activity
• Support internal and external audits by providing documentation, reports, and participating in process reviews
• Continuously support improvements in AP workflows, automation, and internal controls

Qualifications

• Bachelor’s in accounting, business, etc., or equivalent combination of education and experience
• 2-3 years’ experience
• Experience with AP-related software
• Experience with MS Office

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.   Duties, responsibilities, and activities may change at any time with or without notice.