Project Coordinator - Analytics and Business Processes na Massachusetts Bay Transportation Authority

About the Department

The Project Coordinator will be responsible for assisting the Analytics and Business Processes team in the administrative and financial activities related to scheduling, planning, document management, material procurement, and budgeting for daily department and project activities.  This position is located in the Office of the Chief of Infrastructure and reports to the Director of Analytics and Business Processes.  The Analytics and Business Processes team supports the Engineering and Maintenance department by developing analytics for each department and managing procurement, logistics, and budget support services.

Position Duties

• Assist in the preparation of project reports, status reports, budgets, and charts reflecting the status of project activities, in coordination with E&M Analysts and Budget Analysts.
• Participate in continuous improvement activities for administrative functions across all four engineering and maintenance departments.
• Participate in or lead weekly team meetings, maintain action logs, and coordinate project activities across multiple teams/departments.
• Prepares activity related correspondence.
• Remain current with the MBTA's Safety Plan as well as the position's outline of responsibilities. Coordinates support requests from both internal Authority departments and external entities. Oversees project and maintenance activities, as well as record-keeping.
• Coordinates future project canvas review activities and document control.
• Participate in the negotiation of consultant contracts, professional service amendments, contractors' claims, payment invoices, or change orders.
• Liaise with all E&M divisions to coordinate capital planning, budget reporting, and prioritize scopes of work.
• Process requisitions into FMIS in a timely manner and liaise with the budget office, procurement, logistics, and/or capital delivery to effectively transition requisitions into purchase orders.
• Organize and maintain effective means to interpret, present, and communicate project information at internal and external meetings.
• Respond to each inquiry, whether from a customer, vendor, or co-worker, in a courteous and professional manner.
• Drive a company or personal vehicle to visit work sites and to assist at emergencies and/or events as needed.
• Respond or report to work as directed by supervisory personnel for emergencies, extreme weather conditions, or any abnormal conditions that impair service or the safety of service, twenty-four (24) hours per day, seven (7) days per week.
• Assist in the management of a workforce by ensuring the fair and consistent application and strict adherence to the rules, regulations, collective bargaining agreement (if applicable), and policies of the Authority, including the EEO, Anti-Discrimination, Anti-Harassment, and Anti-Retaliation policies.
• Uphold the rights and interests of the Authority while building and maintaining an effective relationship with employees.
• Perform related duties and projects as assigned.

Supervision

Minimum Qualifications

• An Bachelor's Degree from an accredited institution in a related field.
• Three (3) years of experience in project administration or coordination duties, supporting a large department or group.
• Proficiency with MS Word, Excel, Database, CMS, and PeopleSoft applications.
• Effective and efficient written communication skills.
• Ability to provide internal and external customers with a courteous and professional experience.
• Ability to pass a Criminal Offender Record Information (CORI) check; background screenings; and the MBTA's medical requirements, including a physical examination and drug and alcohol screening.
• Possess excellent customer service and conflict resolution skills.
• Have a satisfactory work record including overall employment, job performance, discipline and safety records. For internal candidates, the aforementioned applies to the two (2) years immediately prior to the closing date of this posting. Infractions and/or offenses occurring after the closing of the posting and before the filling of a vacancy may preclude a candidate from consideration.
• Ability to work any and all shifts and/or locations as assigned or directed. Be available to work twenty-four (24) hours per day, seven (7) days per week.
• Ability to work effectively with a diverse workforce.
• Successful applicants must have English language skills required for the effective performance of the position.
  
  

Other Qualifications

• A High School Diploma or GED with an additional five (5) years of directly related experience substitutes for the Bachelor’s degree requirement 
• An Associate’s degree from an accredited institution and an additional three (3) years of directly related experience, substitutes for the Bachelor’s degree requirement 
• A Master’s degree in a related subject substitutes for two (2) years of general experience. 
• A nationally recognized certification, or statewide/professional certification in a related field, substitutes for one year of experience.

Preferred Experience and Required Skills

• A Bachelor's degree in Engineering, Construction Management, Architecture, or Business Administration from an accredited institution.
• Experience providing project support in a transit and/or design or construction environment.