Berry Bros. & Rudd, the iconic 325-year-old London-based wine and spirits company, is preparing to launch in America with its first retail, experiences and membership offering in Washington, D.C. As the world’s most-trusted fine wine and spirits merchant, we are committed to helping our customers drink better, now and in the future.

A career at Berry Bros. & Rudd is a unique and rewarding experience, combining the rich background of centuries of history with a modern family-owned culture, built on ambitious plans and with people at its heart.

The job in a nutshell

We are seeking a highly organized, proactive, and adaptable individual to fill the role of Executive Support and Events Coordinator. This versatile position will provide comprehensive administrative support, ensure the smooth operation of the office environment, and support the delivery of a variety of events on both our BB&R premises and offsite.  The ideal candidate will be a detail-oriented problem-solver with excellent communication skills and the ability to manage multiple priorities effectively.  This role is central to the successful launch and ongoing success of Berry Bros. & Rudd in the USA.

Responsibilities:

Executive Support

• Act as the primary point of contact, handling correspondence and phone calls
• Diary management for the Head of International & Auctions and the GM - calendars, scheduling meetings, and appointments
• Arrange travel, transportation, and accommodation arrangements
• Prepare and compile reports, presentations, and correspondence
• Liaise with colleagues, suppliers, and clients
• Handle expense reports and reimbursements.
• Conduct research and gather information as needed.

Office Management

• Oversee daily office operations, including maintaining supplies and equipment
• Assist with onboarding and manage office space
• Maintain administrative procedures
• Support to draft proposals i.e. for the Auctions business

Events & Experiences Coordinator Duties

• Support the delivery of various events – both on our BB&R premises and at offsite venues
• Liaise with stakeholders to determine event needs
• Oversee event setup, execution, and breakdown
• Coordinate logistics and timelines
• Handle day-of event operations and problem-solving
• Ensure compliance with regulations

Who you will work with

Internal:          The local Washington based team – based across the retail store, warehouse and office locations

                           Marketing and E&E teams based in the UK

                           Wider BB&R PA team based in the UK

 External:          Local service providers

What you’ll bring to the role

The Person

• A highly organised, proactive and adaptable personal assistant/coordinator who wants to be part of a new, winning team
• This role requires a dynamic individual capable of excelling in a fast-paced environment
• Bringing a sense of fun as well as expertise and energy

Your Skills, Knowledge and Experience

• Experience in PA, Office Management, and/or Event Coordination roles
• Excellent organizational and time management skills
• Strong communication skills
• High accuracy and attention to detail
• Proficiency in Microsoft Office Suite
• Proactive problem-solving skills
• Ability to maintain confidentiality
• Experience with event software is desirable
• Flexibility for evening and weekend work for events

Closing date: 5th September 2025

N.B. We reserve the right to close a vacancy before the closing date in the event of an overwhelming response or a change in business priorities.