Senior Administrative Assistant na CDM Smith

CDM Smith has an immediate need for a Senior Administrative Assistant to support the daily office needs of our Albuquerque, NM location. This is a full-time (5 days/week, min of 40 hrs) position.

The minimum responsibilities of the Senior Administrative Assistant include:

• Formats various types of correspondence and reports for style consistency and accuracy, proofreads for accuracy, including edits for punctuation, grammar, and spelling.
• Prepares, drafts, and edits various types of correspondence such as emails, letters, memoranda, transmittals, meeting minutes, and forms.
• Leads and coordinates printing and production needs, including printing, copying, and binding reports and other documents for internal and external client deliverables.
• Works on complex reports and various types of documents.
• Combine and convert documentation into one electronic file.
• Works closely with the Marketing Team to support proposals and other marketing efforts.
• Supports project teams and management staff’s reporting needs.
• Compiles and manages data from a wide variety of sources, which may be complex and technical in nature.
• Consults with others in the collection, compilation, and evaluation of data to be used in analyzing problems and investigating solutions.
• Prepares a research approach and determines data requirements, investigates issues involving moderately complex topics under limited supervision, and prepares reports for professional and managerial staff review and action.
• Downloads and uploads documents into project folders, using online project collaborative software (i.e., eRooms), secure file transfer (SFT) sites, SharePoint, and other systems and software.
• Prepares, drafts, and edits various types of correspondence of moderately complex or confidential nature, such as emails, letters, memoranda, transmittals, meeting minutes, and forms. Assists with prints and copies of such correspondence.
• Prepares and processes time sheets, expense reports, and other time and expense tasks as required.
• Answers, screens, and clears incoming telephone calls, prepares and processes fax requests, and directs calls and faxes to the proper area for response.
• Acknowledges and responds promptly to written inquiries, such as emails for administrative services requests.
• Assists in the review, verification, and editing of work produced by other administrative staff to enhance the quality and proficiency of the team.
• Assists with training other administrative staff when requested by management.
• Performs general office tasks that include but are not limited to monitoring, ordering, and stocking office supplies, receiving, opening, and determining mail routing and office correspondence, and other tasks as required to maintain office functionality.
• Supports procurement, works with Accounts Payables to process overhead and project-related invoices, and follows up with vendor invoice issues.
• Receives and welcomes visitors, directing them to the right personnel.
• Prepares and maintains visitors' and employees' sign-in sheets.
• Organizes and maintains electronic and paper records, files, and correspondence following CDM Smith’s retention policy.
• Prepares and schedules office activities such as travel arrangements, internal and external business meetings, and client or third-party appointments.
• Assists with conferences and general office events.
• Schedules conference room use and catering needs.
• Maintains and organizes the office’s common areas.
• Coordinates facility management needs by assisting the building’s property management, CDM Smith Facilities Team, and vendors to maintain office operations.
• Supports Human Resources by assisting with new hire activities and local employee needs.
• Supporting the coordination efforts for the local office with all business technology efforts, including ordering hardware, equipment, setting up workstations, and working with the Information Technology department for office technology requirements.
• Supports office security working with the CDM Smith Security Team by enforcing company security policies, addressing security concerns, and managing office access requests.
• Assists with office morale and engagement while working with the Office Leader to support office activities.
• Performs other duties as required.

WCG

Regular

• High School diploma or equivalent.
• 4 years of related experience.
• Domestic and/or international travel may be required. The frequency of travel is contingent on specific duties, responsibilities, and the essential functions of the position, which may vary depending on workload and project demands.
• Equivalent additional directly related experience will be considered in lieu of a degree.

We attract the best people in the industry, supporting their efforts to learn and grow. We strive to create a challenging and progressive work environment. We provide career opportunities that span a variety of disciplines and geographic locations, with projects that our employees plan, design, build and operate as diverse as the needs of our clients. CDM Smith is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, pregnancy related conditions, childbirth and related medical conditions, sexual orientation, gender identity or gender expression), national origin, age, marital status, disability, veteran status, citizenship status, genetic information or any other characteristic protected by applicable law.

Check out this video and find out why our team loves to work here!

Join Us! CDM Smith – where amazing career journeys unfold.

Imagine a place committed to offering an unmatched employee experience. Where you work on projects that are meaningful to you. Where you play an active part in shaping your career journey. Where your co-workers are invested in you and your success. Where you are encouraged and supported to do your very best and given the tools and resources to do so. Where it’s a priority that the company takes good care of you and your family.

Our employees are the heart of our company. As an employer of choice, our goal is to provide a challenging, progressive and inclusive work environment which fosters personal leadership, career growth and development for every employee. We value passionate individuals who challenge the norm, deliver world-class solutions and bring diverse perspectives. Join our team, and together we will make a difference and change the world.

New Mexico - Albuquerque

5%

Fulltime-Regular

No - We will not support sponsorship, i.e. H-1B or TN Visas for this position

• Good knowledge in the use of Microsoft Office and Adobe
• Good communication skills, attention to detail, and the ability to work as a team player and with internal and external clientele.
• Takes initiative and uses sound judgment.
• Ability to work as a team player and possesses excellent time management skills.
• Excellent follow through and completes tasks on time.

CDM Smith Inc. and its divisions and subsidiaries (hereafter collectively referred to as “CDM Smith”) reserves the right to require background checks including criminal, employment, education, licensure, etc. as well as credit and motor vehicle when applicable for certain positions. In addition, CDM Smith may conduct drug testing for designated positions. Background checks are conducted after an offer of employment has been made in the United States. The timing of when background checks will be conducted on candidates for positions outside the United States will vary based on country statutory law but in no case, will the background check precede an interview. CDM Smith will conduct interviews of qualified individuals prior to requesting a criminal background check, and no job application submitted prior to such interview shall inquire into an applicant's criminal history. If this position is subject to a background check for any convictions related to its responsibilities and requirements, employment will be contingent upon successful completion of a background investigation including criminal history. Criminal history will not automatically disqualify a candidate. In addition, during employment individuals may be required by CDM Smith or a CDM Smith client to successfully complete additional background checks, including motor vehicle record as well as drug testing.

All bonuses at CDM Smith are discretionary and may or may not apply to this position.

Successful candidate will be required to work 100% in the office.

$500