Hybrid Purchasing Administrator na YORK BUILDING PRODUCTS

Description

JOB SUMMARY:

The Purchasing Administrator provides support to the procurement function and central buying team through a broad range of activities including but not limited to ensuring that vendor data is accurate, ensuring compliance with contracts, review & analysis of data in the procurement software, researching open items, vendor follow-up, reporting and identifying efficiency improvements. This is an entry level role, which supports procurement at a local and regional level across several sectors in the construction industry (Aggregates, Asphalt, Ready-Mix and Masonry). This is an opportunity to develop basic procurement skills through progressively challenging assignments on the path to a procurement profession. This role requires a strong analytical mindset, exceptional attention to detail, and the ability to collaborate with various stakeholders, including suppliers, internal operations teams and finance.

ESSENTIAL FUNCTIONS:

• Supports the sourcing strategies, negotiations and documenting of contracts and agreements
• Assists purchasing and operations teams to ensure timely delivery of goods, accurate receipts, and resolution of any related items including system related adjustments as needed.
• Assists purchasing team by researching issues (mismatches, incorrect PO quantities/prices, incorrect shipping quantities, etc.
• Assist purchasing in closing PO’s as needed and other order clean up items.
• Troubleshoot and resolve procurement process issues
• Leverage procurement tools and technologies to improve process visibility and effectiveness
• Collaborate with cross-functional teams to implement procurement systems and software solutions
• Ensure vendor set-up and vendor data is accurate
• Support purchasing and operations by following up on past due PO’s
• Work with accounting to resolve invoicing/receipt issues or vendor related issues to ensure timely vendor payments.
• Reviews and process purchase orders and requisitions as needed to backfill purchasing department
• Assists purchasing in triaging and clearing of match exceptions
• Track and report on key performance indicators (KPIs) related to purchasing and primary distributor performance
• Prepares and presents reports on purchasing activities and performance
• Works cross-functionally to develop workflow and procedure documents
• Assists leadership in the implementation of departmental initiatives, procurement special projects, software and tools
• Supports the development of procurement policies and procedures and works to streamline and automate procurement processes to enhance efficiency

Requirements

QUALIFICATION AND EXPERIENCE:

Previous purchasing experience a plus

Must have good organizational skills

Must have exceptional attention to detail

Must have a high school diploma or GED (post-secondary degree in supply chain or related field a plus)

Capable of operating various types of office equipment including but not limited to computers (Microsoft suite), copiers, and scanners.

WORK ENVIRONMENT:

Perform all work in accordance with YBP Safety policies.

The work is performed in an office environment

PHYSICAL CAPABILITIES:

Physical demands include but are not limited to walking, sitting, bending, stooping, and lifting up to 25 pounds.

ADDITIONAL INFO:

Position Type: Full-Time

Classification: Non Exempt

Supervisory Status: Non- Supervisor

Duties, responsibilities, and work activities may evolve or change as business necessitates. Medical and/or religious accommodations will be considered as necessary.