Hybrid Landside Transport Administrator na Worldwide Flight Services
Worldwide Flight Services · London, Reino Unido · Hybrid
- Junior
- Escritório em London
Do you enjoy delivering structured and efficient administrative support?
Take the next step in your logistics career as a Landside Transport Administrator, contributing to the smooth coordination of cargo operations.
As a Landside Transport Administrator, you will process and track all activities regarding the invoicing process, including raising all invoices for the Landside Transport department. You will be required to collaborate with external suppliers and providers to ensure the invoicing process is followed correctly and ensuring all queries are responded to in a timely manner. You will be responsible for raising purchase orders, complete overtime calculations for the department, as well as conducting key office and operational administrative activities for the landside transport team.
Take the next step in your logistics career as a Landside Transport Administrator, contributing to the smooth coordination of cargo operations.
As a Landside Transport Administrator, you will process and track all activities regarding the invoicing process, including raising all invoices for the Landside Transport department. You will be required to collaborate with external suppliers and providers to ensure the invoicing process is followed correctly and ensuring all queries are responded to in a timely manner. You will be responsible for raising purchase orders, complete overtime calculations for the department, as well as conducting key office and operational administrative activities for the landside transport team.
Your main responsibilities on a day to day basis will be:-
- Processing, tracking and reporting all activities related to the invoicing process for the department.
- Raising and processing all invoices from suppliers and providers to ensure smooth running of operational activities within the department.
- Liaising with the finance team to ensure the invoicing process is carried out in a compliant manner.
- Raising and processing all purchase orders for the department.
- Processing all expense requests for the department.
- Tracking and reporting key department activities, including the internal transfer log.
- Ordering stationery and ensure the office is fully equipped for the team.
- Supporting the payroll team in calculating and processing all overtime requests within the department.
To be successful in this role you will need:-
- Able to use IT systems to process, track and report activities.
- Experience in managing the invoicing process in a high volume and complex environment.
- Good numeracy skills to handle payroll calculations.
- Strong written and verbal communication skills
- Able to prioritise and multitask in a complex operational environment.
- Excellent attention to detail.
- Focus on providing excellent customer service to internal and external stakeholders.
- Excellent time management and organisational skills
- Commercially focused.
- Comfortable in using the Microsoft office, including excel.
- Quality orientated and customer service driven.
Please note that successful candidates will be subject to a background check including a criminal record check, 5 year employment history and a drug & alcohol test.
Our Values:-
Safety
- Always look out for our own and each other's safety
- Proactively identify safety risks, hazards and unsafe behaviours promptly and courageously
- Comply with all relevant safety regulations and standards at all times
- Learn from mistakes and share that learning
Customer Focus
- Delight customers by actively anticipating their needs, concerns and preferences
- Offer alternative "yes" solutions to "no" situations
- Deliver service excellence and always aim to exceed customer expectations
Respect
- Appreciate everyone's background, cultural values and opinions at all times
- Actively listen and understand other's intent and point of view, especially during disagreements
- Build trusting relationships, demonstrate empathy and care for others
Excellence
- Always do the right thing. Do it right the first time
- Demonstrate extreme ownership: See it, Own it, Solve it
- Adopt a growth mindset: keep learning, stay agile, be resilient
- Set high expectations, embrace innovation and practice continuous improvement
Teamwork
- Prioritise SATS Group's interests over one's own and department needs
- Proactively share resources, ideas and information constructively
- Build on each other's strengths and ideas to achieve win-win outcomes
