Hybrid CIS Development & Communications Administrator na Chesterfield County Public Schools, VA

About the Department

This position is a key member of the Communities In Schools (CIS) of Chesterfield leadership team, and is responsible for creating and executing a comprehensive large-scale fundraising and communications strategy to support the mission of CIS of Chesterfield. This role is responsible for securing multimillion-dollar annual revenue, leading donor engagement and stewardship efforts, working closely with CIS and Chesterfield County Public Schools (CCPS) leadership, managing internal and external communications, and building the organization’s visibility and brand awareness. This position plays a key role in ensuring the sustainability and impact of CIS of Chesterfield’s work in removing barriers to student success.

Position Duties

Essential Job Functions:

Development (80%)

• Fundraising Strategy & Execution

  • Designs and leads a comprehensive fundraising plan to generate annual revenue from individuals, foundations, corporations, government sources, and events

  • Oversees major donor cultivation stewardship and solicitation strategies, in partnership with CIS of Chesterfield leadership and the CIS Board of Directors

  • Designs and manages a Planned Giving Program to cultivate long-term donor support

  • Manages donor database, including segmentation, reporting, and maintenance

• Annual Campaigns & Events

  • Plans and executes large annual fundraising events, ensuring strategic engagement of donors, sponsors, and community partners

  • Plans and executes 3 or more community-based fundraising and awareness events

  • Develops and manages mid-year and year-end giving campaigns and donor appeals

• Grants, Finances, & Reporting

  • Oversees and serves as primary writer of grant applications and reports, in collaboration with program staff and Executive Director

  • Maintains systems for timely and accurate grant management and reporting to funders and stakeholders 

  • Collaborates with Finance Manager to reconcile monthly donations and ensure accurate revenue tracking

• Team Leadership & Management

  • Supervises and develops the Development & Communications Coordinator, supporting professional growth and performance

  • Provide strategic oversight to all donor communications and fundraising collateral

• Partnerships & Vendor Engagement

  • Identifies and engages diverse vendors for fundraising and community engagement events

  • Builds relationships with community stakeholders, business leaders, and philanthropic partners

Communications (20%)

• Brand & Message Management

  • Oversees the development and execution of consistent branding and messaging across platforms

  • Leads the creation of organizational storytelling, including success stories, impact reports, and donor spotlights

• Collateral Design & Digital Presence

  • Oversees the design of marketing and outreach materials for both organizational and school-based use, including flyers, impact sheets, newsletters, and social media graphics

  • Manages website updates, digital campaigns, and social media presence to engage supporters and raise visibility

• Internal & External Communications

  • Ensures all communication materials align with the mission, voice, and visual identity of CIS of Chesterfield

  • Serves as the point of contact for media inquiries, press releases, and community announcements

• Performs other duties as requested

This position is responsible for managing CIS of Chesterfield’s fundraising and marketing expenditures, as well as providing input on other spending efforts.

Various reports related to fundraising and communication efforts, as requested

Computer and other basic office equipment

This position makes frequent contacts both within and outside of CCPS, including all levels of CIS personnel, business leaders, community groups, and donors.

This position provides work direction to and supervises the CIS Development and Communications Coordinator.

Performs majority of functions independently within established guidelines

This position may provide policy input on fundraising and communication efforts, as requested by the supervisor

Physical Demands:

The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may  be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, reach with hands and arms, handle paper files, records, computer and equipment controls; talk and hear.  The employee is occasionally required to stand, walk, sit and drive.  Specific vision abilities required by this job include close vision, distance vision and depth perception.

The employee regularly works in an office environment.  The noise level is quiet to moderate. The position also requires attendance at various external events with varying noise levels.

Minimum Qualifications

Demonstrated ability to plan, promote, and lead small and large fundraising events.  Demonstrated skills in social media marketing and in the creation/promotion of fundraising campaigns (online, print materials and through creative concepts).  Considerable knowledge of CIS of Chesterfield programming and a passion for helping students to succeed in school and in life.  Demonstrated ability to listen and communicate effectively, both orally and in writing.  Demonstrated ability to work cooperatively and effectively with a governing board.

Other Qualifications

Any combination of education and experience that would provide the requisite knowledge, skills, and abilities required for the position

Preferred: Bachelor’s degree in Communications, Nonprofit Management, Public Administration, Education, Human Services, or a related field, with at least five years of progressively responsible experience in development with demonstrated success in large-scale fundraising

Applicants considered for employment must successfully complete the following background investigations/tests:

• Federal Bureau of Investigation (FBI) Criminal History Investigation

• State Police Criminal History Investigation

• Child Protective Services (CPS) Investigation

• Tuberculosis Screening/Test

Chesterfield County Public Schools assures Equal Employment Opportunities for employees as required by Federal and State Orders and Laws.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. This job description is intended to accurately reflect the position activities and requirements.  However, the administration reserves the right to modify, add, or remove duties and assign other duties as necessary.  It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position and does not imply an employment contract.