Hybrid Design Review & Covenants Assistant (Full-Time) na Pelican Bay Foundation Inc.

Description

Pelican Bay Foundation is the premier luxury community in Naples, FL. One of the area’s largest exclusive enclaves, situated on more than three square miles and bordered by pristine white-sand beaches, our community offers the most diverse slate of amenities and activities anywhere in the region.

The Foundation manages all common areas, including two beach facilities and two private beachfront restaurants, two racquets’ facilities, two boardwalks, the Fitness Center and Wellness Studio, the Community Center, and approximately 90 acres of land.

What You’ll Do

• All administrative/clerical duties for the department, including managing, maintaining and preparation of all correspondence, emails, memos, documents, forms, form letters, applications, manuals, guidelines, project lists, spreadsheets and reports related to covenants violations, design review and construction activities with an attention to detail and accuracy
• Preparation of Meeting Agendas, Minutes, and Notices for monthly Design Review Committee Meetings, Special Meetings and Workshops, including posting to website 
• Daily file maintenance, scanning/ filing/maintaining the document management system, for all Foundation official documents and those related to the Department to ensure all documents are properly scanned, indexed, and archived
• Initial and follow-up response to all telephone inquiries and/or complaints from members, property managers, board members must respond as appropriate within 24 hours
• Respond and verify information for Member Services Estoppel Requests within 24 hours
• Maintain, order and receive all office supplies and needs while practicing fiscal responsibility in keeping with monthly budget
• Regular communication and collaboration with community members, team members
• Other duties as assigned

Requirements

Education

• Minimum high school diploma/Equivalent-GED required. A two-year degree in Business, or relevant field preferred, but not required
• Public Notary License (or within 6 months after employment)
• LCAM or CAM license preferred but not required

Skills & Experience

• 3-5 years of administrative experience in a professional environment 
• Experience in the community association management industry, real estate, legal or property management industry preferred, but not required
• Proven problem-solving skills
• Maintains and protects confidential information 
• Organized, with the ability to multi-task
• Advanced working knowledge with MSOffice (Word, Excel, PowerPoint)
• Proficient in Document Management Systems, Dropbox, SharePoint, Zoom and/or Lifesize, Teams Meetings/similar programs
• Ability to work independently and as part of a team 
• Must have a general understanding of governing documents, (Covenants, Declarations, PUD, Design Guidelines, Rules and Regulations, and related documents) within 6 months of employment

We offer a competitive total compensation and benefits package and pride ourselves in providing a fun, evolving, culture-centric work environment.

All eligible regular employees are offered the following benefits:

• Generous Paid Time Off (PTO) & Paid Holidays
• Medical, Dental, and Vision options on the first of the month following 30 days from your start date
• 401(k) with excellent employer match from Safe Harbor
• Free Team Member Meals
• Team Member Referral Bonus
• Company Paid Group Life, Disability and AD&D
• Company Paid Employee Assistance Program 
• Apply for a Pelican Bay Scholarship

Every team member joining our Foundation will share our Core Values:

• Welcoming: Help build and embrace a sense of community and belonging for all.
• Collaborative: Leverage our collective genius with a focus on clear communication, teamwork, and continuous improvement
• Positive: Be open to new ideas and utilize creative problem solving to deliver exceptional member satisfaction at all touch points
• Respect: To always do the right thing even when it is hard and treat others with fairness, consistency, and respect

Pelican Bay Foundation is an Equal Opportunity Employer and Drug Free Workplace