Hybrid Accounts Payable Manager na Ruiz Foods

Ruiz Foods has been family owned since 1964, is one of the largest Hispanic-owned companies in the country and is the proud maker of two #1 brands: El Monterey frozen Mexican food and Tornados roller grill taquitos in grocery stores and convenience stores across the US and Canada.

Are you looking for career development opportunities in an exciting company that cares about its team members and consumers alike? Come join our team and help us continue our industry-leading track record of growth, quality, and delicious food!    

We are seeking a highly skilled and detail-oriented Accounts Payable Manager to join our team. As an Accounts Payable Manager, you will be responsible for overseeing all aspects of the accounts payable process, including managing the T&E (Travel and Expense) expense program, purchasing workflow management, and various interfaces to the main AP (Accounts Payable) system. Your role will be crucial in ensuring accurate and timely payment processing, maintaining vendor relationships, and optimizing the efficiency of our accounts payable department.

COMPENSATION: $135,000 - $145,000/Year DOE

RESPONSIBILITIES: 

Accounts Payable Management:

• Oversee the day-to-day operations of the accounts payable function.
• Ensure accurate and timely processing of invoices, expense reports, and payment disbursements.
• Review and reconcile vendor statements, resolving any discrepancies.
• Manage the full cycle of the accounts payable process, from invoice receipt to payment.
• Perform new vendor due diligence process, ensuring valid W9 or W8 forms and COI (certificate of insurance) are obtained in accordance with Company policy.
• Complete initiative ensuring 100% digital AP payments.
• Convert inbound invoice entry to full digital.

T&E Expense Program:

• Develop and implement policies and procedures for the T&E expense program.
• Administer and maintain the expense reporting system, ensuring compliance with company policies.
• Review and approve employee expense reports, ensuring appropriate documentation and adherence to company guidelines.
• Participate in onboarding of new employees as appropriate including management of Company credit card program.
• Provide guidance and training to employees on expense reporting procedures.

Purchasing Workflow Management:

• Collaborate with the procurement team to establish efficient purchasing workflows.
• Monitor and track purchase orders, ensuring timely and accurate processing.
• Review purchase requisitions for accuracy, completeness, and adherence to budgetary guidelines.
• Coordinate with internal stakeholders to resolve any purchasing-related issues.
• Reconcile RBNI (received but not invoiced) and IBNR (invoiced but not received) general ledger accounts and out of tolerance PO’s resolving differences with appropriate personnel and ensure variances are appropriately cleared by appropriate personnel (procurement or accounts payable)

AP Interface Management:

• Manage various interfaces to the AP system, ensuring seamless integration and data accuracy.
• Collaborate with IT and other relevant teams to troubleshoot and resolve any technical issues.
• Ensure system enhancements and updates are implemented effectively, minimizing disruption to AP operations.

Vendor Relationship Management:

• Maintain positive relationships with vendors, ensuring timely resolution of payment-related inquiries.
• Negotiate favorable payment terms and discounts with vendors.
• Conduct periodic vendor performance evaluations and recommend changes when necessary.

Reporting and Analysis:

• Prepare regular reports on accounts payable metrics, such as invoice aging, payment accuracy, and process efficiency.
• Identify areas for improvement and implement strategies to enhance the efficiency and effectiveness of the accounts payable function.
• Conduct financial analysis related to accounts payable activities, assisting in budgeting and forecasting processes.

 QUALIFICATIONS:

• Bachelor's degree in accounting, finance, or a related field (preferred).
• Proven experience as an Accounts Payable Manager or a similar role.
• Strong knowledge of accounts payable principles, processes, and best practices.
• Strong knowledge of OCR as it relates to implementing scanning and digital invoice processing
• Experience converting AP Vendor payments to ACH and Virtual Card.3
• Proficiency in using accounting software and ERP systems.
• Familiarity with T&E expense reporting systems.
• Excellent analytical and problem-solving skills.
• Strong attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Ability to work independently and prioritize tasks in a fast-paced environment.
• Prior experience in managing purchasing workflows and interfaces to the main AP system is a plus.

Join our dynamic team and contribute to the efficient management of our accounts payable function while ensuring compliance and accuracy in our financial processes. Apply today with your resume and cover letter to be considered for this exciting opportunity as an Accounts Payable Manager.