Hybrid Executive Coordinator na Arizona State University

Job Profile:

Administrative Support Assistant 3

Job Family:

Administrative Support

Time Type:

Full time

Max Pay – Depends on experience:

$55,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

High School Diploma and three years (3) experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Description:

The Sandra Day O'Connor College of Law seeks a dynamic individual to assist with support of the Dean Suite and the Executive Assistant of the Sandra Day O’Connor College of Law at Arizona State University. The Executive Coordinator position will provide a wide range of administrative level support, coordination, and liaison functions for the dean’s office and other levels of administration. This position will require considerable independence of action and be held to the highest degree of confidentiality pertaining to sensitive materials and information. In accordance with the goals and mission of the College of Law, provides budgetary, personnel and administrative oversight. Provides leadership in the development of liaisons with faculty, staff, and community.

This position will report directly to the Assistant Director of Administration and Special Projects.

Salary Range: $50,000 - $55,000 per year; DOE

Essential Duties:

• Develops, coordinates, and implements programs and services for the assigned area at the College of Law.
• Provides comprehensive administrative support to the leadership team, including calendar management, meeting coordination and travel arrangements.
• Manages budgets for assigned programs and services; establishes, tracks, and reconciles resource allocations.
• Assist in the recruitment, training, and supervision of support staff and student workers.
• Provides stakeholders on various operational and procedural matters; prepares reports, tracks services, and recommends improvements.
• Supports and coordinates work for committees, boards, and cross-functional teams as assigned.
• Manages and processes Academic Personnel actions in coordination with the law school’s leadership and central administration. This includes promotion and tenure, sabbaticals, phased retirement, consulting forms, and other related documentation.
• Reviews receipts and processes reimbursements in the Concur travel system; reconciles the Dean’s ASU Purchasing Card and ASU Foundation credit card.
• Collects and maintains course evaluations for all ASU Law courses.
• Coordinates workshops, meetings, and events, including scheduling logistics and communications with participants.
• Assists with developing and administers faculty committee voting forms and tallies results.
• Assists with Honor Code processes including documentation, communications, and meeting support.
• Interacts professionally with students, faculty, staff, and external agencies; represents ASU Law at internal and external meetings.
• Proofreads and processes letters, memos, and other official correspondence.
• Exercises sound judgment and anticipates potential issues in support of the Dean’s suite and broader College of Law operations.
• Applies knowledge of supervisory practices, program administration, and university policies to effectively manage responsibilities.
• Demonstrates strong organizational skills, prioritization, and ability to build and maintain professional relationships.
• Physical presence at the workplace is an essential requirement of this role.
• Performs other duties as assigned to support the mission and goals of ASU Law and Arizona State University.

Desired Qualifications:

• 3 or more years of experience providing high-level administrative support to leadership or C-level executives, demonstrating professionalism, discretion, and sound judgment
• Proven experience working with confidential and sensitive information in a secure and professional manner
• Ability to manage multiple tasks and deadlines in a fast-paced, team-oriented environment
• Strong knowledge of standard office policies, procedures, and best practices
• Evidence of effective communication skills with a high level of attention to detail.
• Experience working in a higher education or similarly complex organizational environment
• Demonstrated ability to work effectively with individuals from diverse backgrounds and populations
• Experience coordinating travel arrangements and processing reimbursements; knowledge of the Concur Travel System preferred
• Highly organized and detail-oriented, with a proven ability to track and follow through on complex tasks
• Proficient in managing multi-line phone systems and providing professional front-line communication
• Skilled in Microsoft Office applications including Word, Excel, Outlook, and PowerPoint; adept at conducting efficient and accurate internet research
• Strong command of grammar, punctuation, spelling, and proofreading for professional correspondence and documentation  

Working Environment:

• Regular activities require the ability to quickly change priorities which may include and/or are subject to resolution of conflicts.
• Regular use of standard office equipment including but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.
• Receive and participate in regular review of completed tasks for achievement of established objectives.

Department Statement:

The Sandra Day O’Connor College of Law at Arizona State University is one of the nation’s preeminent law schools, focused on offering students a personalized legal education. Ranked No. 1 in Arizona since 2010 and the top 20 Public Law school in the Nation by U.S. News & World Report, ASU Law offers students the opportunity to tailor their education, to match externships to their interests, and the career services resources to help land their ideal jobs. Additionally, ASU Law’s LEED Gold certified building in downtown Phoenix is steps away from the legal, political, and economic heart of Arizona. For more information, visit law.asu.edu.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Downtown Phoenix

Funding:

No Federal Funding

Instructions to Apply:

Current Employees and Students should apply directly within Workday using the Jobs Hub. Use this link and log in using SSO:

https://www.myworkday.com/asu/d/inst/1$9925/9925$11771.htmld

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume/CV

Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.

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ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

A fingerprint check is not required for this position. Candidatar-se agora