Hybrid Support- BNL Registrar Coordinator na North Lawrence Community Schools

Job Title: BNL Registrar Coordinator

Reports To: Principal

BNL Registrar Coordinator Job Description:

BNL Registrar Coordinator  is responsible for managing faculty reporting  records, student reporting records, enrollment processing, scheduling, transcripts, and academic data in compliance with state and federal regulations. This role serves as a key liaison between students, families, school staff, and external agencies regarding academic records and student enrollment.

Key elements include:  

Data Administration for BNL State Reporting, Graduation, Faculty, Student Accountability for BNL & NLCC

Powerschool Administrator 

Data Exchange, Clearing House Reporting, Cohort Management, 

Student Enrollment, SPED Conferencing, Withdraws/Exits/Transfers

Transcripts, Parchment Manager, Cumulative Files

Scholar Track, Schoology, Atrium, College Board

Supports Counseling, Attendance, Front Office Administrative Assistants

BNL Registrar Coordinator Duties

• Data Administrator for Faculty Reporting, Student Reporting, and NLCC Reporting.  
• Enrolling / withdrawing students with in person consultations, phone calls and Powerschool updates 
• Create New student cumulative records with communications with previous schools
• Scheduling new student move-ins (Special Education conference, student schedule builds)
• Maintaining student cumulative files
• Clearing house reporting (missing or truant students and correct cohort assignment)
• Transcribing academic history (transfer credits from High Schools and Universities for current students)
• Creating courses and transfer courses per DOE standards for proper transcript verification
• Importing student test scores into PowerSchool via College Board and other testing sites
• Maintaining College Board rosters by cohort
• Importing student demographics into Parchment
• Importing student transcripts each semester and maintaining student records of GPA
• Updating and maintaining all student alerts in PowerSchool
• Submitting and maintaining 504 accommodations and alerts once created by Counselors/Administrators in Powerschool and in permanent records
• Creating letters for Social Security, Military, and Early Graduates 
• Tracking and keeping up to date  Special Programs (opt-out, 21st Century, IEP-TORs)
• Manage all student data in PowerSchool (name changes, address, Emancipation Affidavit, contact management)
• Manage student incidents in PowerSchool – errors, suspensions, expulsions
• Grade Audits
• Grade Changes
• Stored grades
• W – F forms (collecting and entering into PowerSchool)
• PE waivers – entering credits earned
• Creating PowerSchool student accounts (passwords, emails, password changes)
• Troubleshooting PowerSchool issues for students, staff, parents/guardians
• Data Exchange - State reporting at BNLHS and NLCC
• Collaborating with our District State reporter (Rita) to complete certifications and sign offs for the DOE
• Managing Cohort Reporting -DOE audits, cohort changes
• School of Accountability – End of year and throughout the year audits (mandatory, voluntary)
• Creating STN numbers in EdID
• PowerSchool Level Data – fixing errors for data validation
• PowerSchool scheduling setup
• Summer School scheduling
• Summer School – grade store and audits
• Scheduling and conducting Exit Interviews for student withdraw to help monitor outstanding monetary balances for the student
• Military - opt-out lists/providing different branches with student information
• NCAA/NAIA management – Student accounts and transcripts
• Submitting Athletic transcripts for awards
• ScholarTrack management – Import new students, editing student accounts, reporting 21st Century scholars' GPA, Diploma types graduation data to Commission for Higher Ed
• PlusTime management – (BNLHS Advisory program) 
• TimeClock Plus – Backup Manager
• Atrium database – creating key fobs for staff
• Providing Student Data for Lilly Scholarship (Top 7%)
• Transcripts for Lawrence County Scholarship Foundation
• Coordinates actions and responsibilities with counseling team and administration
• Senior Spreadsheet for GR reporting in PowerSchool
• Mitch Daniels reporting
• Senior Survey – Data for BNLHS school profile and Graduation Rate
• Graduation diploma list awards
• Diploma Hold list / academic intent forms / Not Graduating
• Graduation seating chart and walking lists
• Class Rank for all grade levels
• End of Year class rank override for final transcripts (weighted or point)
• Top Ten List for senior class
• Data Entry for graduating seniors – Diploma Level, Diploma Type, Employability Skills, Postsecondary-Ready Competencies, Graduation Date
• Postsecondary Readiness - PowerSchool Graduation Tracking
• Exporting Early College (ICC) data – enrollment, lunch status, ethnicity, schedules, credits attempted, credits obtained, for all DC and AP classes, done by semester, and when requested for AVID students and the whole school by cohort
• Exporting Gateway data by semester and providing to the Director
• Exporting JAG student data – credits attempted, obtained, GPA, discipline, ADA/ADM by semester by student
• Exporting AVID data to comply with grant funding
• Attend office hours for state updates and reporting on current and future school years
• Schoology training (new Special Programs, IEP tracking system)
• Webinar training updates on different student management systems (PowerSchool PUGS University, ScholarTrack, Parchment, Data Exchange, MBA plugins, NCAA/NAIA)
• Future responsibilities with the new state diploma requirements and tracking diploma seals 
• Future responsibilities with new graduation plans updates in Powerschool