Hybrid Administrative Specialist 2 na New Jersey Courts, NJ
New Jersey Courts, NJ · Elizabeth, Estados Unidos Da América · Hybrid
- Junior
- Escritório em Elizabeth
About the Department
When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.
SALARY: The salary range for this position is $52,593.71 to $88,353.41 for Schedule A, and $52,593.71 to $83,935.75 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to June 3, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule B.
The Judiciary offers a strong opportunity for growth.
The New Jersey Judiciary, Union Vicinage is seeking individuals with excellent organizational, communication and strong interpersonal skills to join the Family, Civil and Probation Divisions. The successful candidates will be responsible for specialized functions, such as ensuring the division is in compliance with mandatory trainings, ensuring accuracy of division eCATS daily attendance and leave requests, and compiling reports. The selected candidate should also possess strong analytical and problem-solving skills; must be self-directed, motivated and result oriented; flexible and open to change by adapting behavior in response to new information, situations, or unexpected obstacles to ensure Division goals are met.
REMOTE WORK: The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, you will be required to have high speed home internet access.
Position Duties
Under the direction of the Division Manager, this individual will provide extensive administrative support, which may include:
- Facilitate and oversee the record retention process of the Division files, yearly inventories, and maintenance of same
- Facilitate access for new and existing staff to internal and external systems, such as eCourts, FACTS, NJKIDS, NJSPIRIT, ETRO or ACMS and troubleshooting any issues that may arise
- Create and maintain the Family Division Master Judicial Calendar
- Statistical Reporting, including backlog reports and IVD Reports
- Track division-specific forms and personnel forms such as overtime, career progression and probationary forms, division phone directory, table of org charts and other miscellaneous schedules and lists which require regular updating
- Schedule and moderating proceedings
- Create manuals, materials, and presentations
- Order supplies
- Act as the liaison between the Division Manager and the Assignment Judge, Judges, law clerks, Trial Court Administrator, Court Executives, supervisory personnel, professional and clerical staff, as well as internal and external stakeholders
- Coordinate the Pro Bono Program
- Coordinate the IV-D Program
- Maintain IRS Data Security Logs
- Prepare documents for the triennial Federal Audit
- Prepare IV-D reimbursement reports
- Run and review financial hold reports
- Regular and predictable physical presence at the worksite is an essential function of the position
Minimum Qualifications
Graduation from an accredited college or university with a bachelor's degree.
Substitution: Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits. An associate's degree and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor's degree.
Education Note: Degrees conferred outside of the United States must be evaluated by a recognized evaluation service. (See www.naces.org/members.html)
Other Qualifications
Driver's License: Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.
Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.
Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.
Residency Law: Pursuant to N.J.S.A. 52:14-7 (L. 2011, Chapter 70), also known as the "New Jersey First Act," all persons newly hired by the Judiciary must establish, and then maintain, principal residence in the State of New Jersey.
HOW TO APPLY:
The New Jersey Judiciary consists of: the Supreme Court, the Superior Court including the Appellate Division and the Trial Court of the 15 vicinages in New Jersey, the Tax Court and the Municipal Court System. The Administrative Office of the Courts provides technical assistance, operational support, training, research and development, budget and personnel coordination, and development and operation of information systems for the Courts of New Jersey.
Employer Committed to Ensuring an Open Door to Justice
