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Hybrid Administrative Specialist na Broward County, FL

Broward County, FL · Fort Lauderdale, Estados Unidos Da América · Hybrid

US$ 48.972,00  -  US$ 78.160,00

Microsoft Office

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About the Department


The Broward County Board of County Commissioners is seeking qualified candidates for Administrative Specialist (Human Resources) at Broward County Aviation Department - Administration
This job announcement will remain open until a sufficient number of applications are received.



Benefits of Broward County Employment

High Deductible Health Plan – bi-weekly premiums: 

Single $10.39 / Family $76.94

Includes a County Funded Health Savings Account of up to $2400 Annually

Consumer Driven Health Plan – bi-weekly premiums:

Single $78.64 / Family $273.13 

Florida Retirement System (FRS) – Pension or Investment Plan

457 Deferred Compensation employee match

Eleven (11) paid holidays each year

Vacation (Paid Time Off) = 2 weeks per year 

Tuition Reimbursement (Up to 2K annually)

Paid Parental Leave


The Aviation Department which operates the Fort Lauderdale-Hollywood International Airport and the North Perry Airport is seeking qualified applicants for the position of Administrative Specialist.  This position will coordinate business operations with Human Resources staff to provide HR support services to the Department's 707 employees. 

Responsibilities for the Administrative Specialist role include: assisting with all HR functions including: recruitment, labor relations, performance management, compensation analysis, benefit and wellness program coordination, and departmental FMLA administration. 

The ideal candidate should be self-motivated and possess knowledge and understanding of human resource practices and policies and be able to function in a large, fast-paced, demanding, and dynamic environment. Additionally, the Incumbent serves as the Aviation Administrative Division's Payroll Liaison with responsibilities for 104 employees.  The Administrative Specialist will be self-motivated, eager to take on additional responsibilities, and proactive in supporting the team needs while identifying solutions to improve workflow efficiency and process effectiveness.

Minimum Education and Experience Requirements 

Requires two (2) years of clerical and administrative support experience in human resources or a closely related experience.

Special Certifications and Licenses
  • Must possess a valid Florida driver's license during employment and maintain authority to drive on County business.
  • Ability to obtain and maintain a Security Identification Display Area (SIDA) Badge and Customs Seal.


Preferences
Associates Degree or higher from an accredited college or university with major coursework in business or public administration, human resources or closely related field
-1+ years HRIS/HCM experience (Peoplesoft, NEOGOV, or Similar)
-1+ years experience in managing FMLA processes
-1+ years general human resources experience
- Experience understanding and applying union agreement language to employee situations.
-1+ years Aviation human resources experience
-Human Resources Certification
- Microsoft Office Certification

Per the Code of Federal Regulations, Title 49, Part 1542, all airport employees must undergo a Criminal History Records Check (CHRC) and a Security Threat Assessment (STA) to obtain a Security Identification Display Area (SIDA) Badge, as required by the Transportation Security Administration (TSA)

Position Duties

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.

• Performs administrative functions related to records management including, but not limited to, collating documentation for HR-related public records requests, creating personnel files, and scanning/filing/archiving various HR-related documents.

• Assists with onboarding and off-boarding activities including, but not limited to: liaising with candidates to complete their onboarding checklist; coordinating new hire orientation (onboard Broward); communicating with candidates and Divisions; scheduling exit interviews; collecting employee clearance notices; issuing communications to add/remove/change accesses etc.

• Assists with full-cycle recruitment activities including, but not limited to: scheduling interviews and preparing interview materials, schedules and recruitment plans to meet Agency needs; attending career fairs on behalf of Human Resources.

• Administers Family and Medical Leave Act (FMLA) approvals [in consultation with the HRO/HRG], tracks FMLA usage, develops and engages in communications with employees and relevant Divisions. Maintains tracking spreadsheets.

• Performs a vital function by supporting BCAD Human Resources in providing employee advice/guidance on various topics including County policies and procedures, Collective Bargaining Agreement (CBA) language etc; provides referrals; provides SUNsational customer service to internal/external customers; assists with preparing for, and participating in, job recruitment events and various outreach initiatives.

• Performs reporting and tracking of the Department’s performance reviews, including generating/disseminating reports of upcoming and outstanding reviews, receiving, and processing reviews, updating tracking spreadsheet and PeopleSoft.

• Research, review, and prepare ad-hoc reports and spreadsheets, maintain organizational charts.   Maintains spreadsheets on certification pay and communicates reminders to relevant staff. Prepares correspondence and memoranda in response to HR-related matters.

• Assists with scheduling pre-disciplinary/disciplinary meetings, including disseminating requisite documentation to Divisions and Labor Relations and tracking discipline cases.

• Assists internal and external customers with staffing of the Front Desk for BCAD's Main Administration Office as needed.

• Performs related work as assigned.

Minimum Qualifications

Physical Demands
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Unavoidable Hazards (Work Environment)
Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

None.

Other Qualifications

Competencies

  • Tech Savvy
Anticipates and adopts innovations in business-building digital and technology applications. Successfully leverages the latest technologies to increase performance. Quickly embraces and masters new technological advances adopted by the organization. May help others learn the terminology.

  • Manages Complexity
Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. Looks at complex issues from multiple angles; explores issues to uncover underlying issues and root causes; sees the main consequences and implications of different options.

  • Decision Quality
Makes good and timely decisions that keep the organization moving forward. Seeks coaching from others to address routine problems; learns to handle these issues effectively. Bases decisions and actions on relevant rules and procedures.

  • Plans and Aligns
Plans and prioritizes work to meet commitments aligned with organizational goals. Outlines clear plans that put actions in a logical sequence; conveys some time frames. Aligns own work with relevant workgroups. Takes some steps to reduce bottlenecks and speed up the work.

  • Ensures Accountability
Holds self and others accountable to meet commitments. Accepts responsibility for own work, both successes and failures. Handles fair share and does not make excuses for problems. Usually meets commitments to others.

  • Manages Conflict
Handles conflict situations effectively, with a minimum of noise. Takes a positive approach to conflicts; helps dispel tension; seeks guidance and feedback on managing conflict; delivers controversial viewpoints candidly and sensitively; does not take arguments personally.

  • Communicates Effectively
Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Seeks out others' perspectives and asks good questions. Shares information that people want to know; gives appropriate context and details when speaking.

  • Demonstrates Self-Awareness-Awareness
Uses a combination of feedback and reflection to gain productive insight into personal strengths and weaknesses. Actively seeks feedback from a variety of sources; asks clarifying questions to understand and improve own impact on others or on team performance. Reflects on and learns from own mistakes.

County Core Values
All Broward County employees strive to demonstrate the County's four core behavioral competencies.
  • Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
  • Customer focus: Building strong customer relationships and delivering customer-centric solutions.
  • Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.
  • Values differences: Recognizing the value that different perspectives and cultures bring to an organization.

Americans with Disabilities Act (ADA) Compliance
Broward County is an Equal Opportunity Employer committed to inclusion. Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities. We support the hiring of people with disabilities; therefore, if you require assistance due to a disability, please contact the Professional Standards Section in advance at 954-357-6500 or email [email protected] to make an accommodation request.

Emergency Management Responsibilities
Note: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.

County-wide Employee Responsibilities
All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies.

All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.

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