Hybrid Project Administrator - Maitland, FL na Pike Engineering

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Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

Job Summary:

This position is responsible for providing assistance to the Project Manager in tracking multiple projects and will work to facilitate next steps in a given project implementation. This position serves in a liaison capacity to support projects managed by Project Management. Strong project related skills are necessary to be successful in this role. Organization and continual follow-up are vital to this role. This position assists the Project Manager in the successful planning, execution and closeout of projects and informs Project Management of project status and issues. Incumbents are expected to develop advanced skills and to have the ability to work independently.

Duties & Responsibilities: Under minimal supervision, the project administrator will provide:

manage project status reports from design to implementation,

document and track all development requests,

monitor and maintain project schedules and implementation,

establish clear follow updates, proactively contacting others to review progress and confirm action taken,

assist in the coordination of meetings in order to assure timely and accurate completion,

ensure development project plans adhere to the Master Project Plan throughout the project lifecycle,

create and maintain extensive legal and project filing system for construction and building maintenance

ensure that technical documentation is complete through the project lifecycle

track all contracts, subcontracts, purchase orders and change orders to maintain project schedules and cost

participate in meetings and makes recommendations for process development or changes in service

participate in customer calls and reviews

assist in accurate project financials reporting to project accounting with adequate backup for management, internal and external accounting and/or SOX requirements

accurate invoices to ensure timely issuance and payment