Hybrid Payroll Clerk na Bay West

Who We Are

Quality Work. Quality Results.

Bay West stands at the forefront of the environmental consulting and remediation sector. Our dedication to safety, innovation, and our skilled team has driven us for over fifty years, delivering top-tier environmental consulting, industrial, and emergency response services. At Bay West, you'll be driven to innovate and make a real impact on environmental issues, all while advancing your career in a dynamic and supportive environment.

This Opportunity

Bay West is seeking a detail-oriented Payroll Clerk to manage full-cycle payroll across multiple states with a focus on accuracy, compliance, and efficiency. You'll work closely with Team Leaders, HR, and Finance to support our growing workforce. This role is ideal for someone who thrives in a collaborative environment and is eager to streamline payroll operations in a purpose-driven organization.

Your Key Responsibilities 

• Administer full-cycle payroll processing for weekly-paid and biweekly-paid, non-exempt and exempt employees working in multiple states using Deltek Costpoint (Project Accounting Software).
• Partner weekly with Team Leaders to ensure employees accurately and promptly report hours worked in the timekeeping system and that on-time approvals are received.
• Process project labor related change requests from Team Leaders and Project Managers.
• Respond to and support resolution of employee inquiries related to payroll discrepancies.
• Review payroll to ensure it is processed in accordance with appropriate prevailing wage law.
• Prepare and deliver Certified Payroll for project-related activities, as requested.
• Partner with the Finance and Accounting teams to complete routine tasks, including weekly posting of accruals and monthly, quarterly, and annual reconciliations and audits.
• Conduct regular payroll audits to ensure accuracy and compliance with federal, state, and local regulations.
• Partner with Human Resources to prepare post-payroll remittances, compliance reports for various entities, including Bureau of Labor Statistics, state tax and unemployment entities, and others as required.
• Coordinate with Human Resources to complete time-sensitive system changes, including hires, job changes, and terminations.
• Support cross-functional communication and necessary training of payroll and timekeeping processes and procedures.
• Other position-related supportive tasks, as required by the business.

Who You Are

Required Qualifications

• Must have a minimum of two years of previous experience in Payroll or a related field.
• Knowledge of payroll laws, general accounting principles, and general payroll best practices.
• Experience working with ERP systems
• Experience with ADP Workforce Now or similar ADP or HR Software
• High level of data entry proficiency.
• Proficiency with Microsoft Office, specifically Excel and Outlook.
• Trustworthy along with the ability to maintain an elevated level of confidentiality.
• Outstanding organization and time management skills, with proven ability to meet deadlines.
• Strong attention to detail and accuracy.
• Ability to identify opportunities to increase efficiency in the payroll process.
• Excellent verbal and written communication skills.

Preferred Qualifications

• Experience with ERP systems such as Deltek Costpoint, SAP, Oracle
• Knowledge of Human Resources processes and procedures
• Experience with Prevailing Wage compliance at a federal and state level
• Active or on the path to obtaining SHRM Certified or Senior Certified Professional certification
• Active or on the path to obtaining Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP)

Physical Requirements

• Ability to sit at a computer for an extended period.
• Light to moderate lifting may be required.

Benefits

Bay West offers a comprehensive benefits package available to eligible employees, including but not limited to paid time off, health insurance options, ancillary benefits to support life at all stages, 401(k), employee assistance programs, and subsidies for professional development.

Bay West is an Equal Opportunity Employer.