- Junior
- Escritório em Bronx
Classification: non-exempt
Reports to: Program Director
Location: Bronx, NY
Status: Full-time (Monday - Friday) 9am-5pm
Salary: $24.72 - $30.21
Objective:
The ideal candidate will provide ongoing, highly responsible assistance to the Program Director and social service team in a variety of different ways to support programs, development, and communications. The Program Associate is a flexible position that adapts to the presenting needs of a program.
Position Type: This is a full-time position; Monday-Friday from 9am-5pm. Lantern staff may be asked to alter their work schedule depending on the operational needs of the site.
Essential Functions:
- Assist in the planning and implementation of programs, as needed.
- Manage logistics and tracking of various staff training.
- Participate in regular staff meetings and other meetings as required.
- Assist with ordering of equipment and supplies, as well as inventory and assessment of supplies on site.
- Assist with completing and submitting purchase orders for various items needed for the program.
- Assist with tracking and submitting invoices.
- Provide support for the preparation and coordination of onsite events, planned trips and multiple types of meetings.
- Assist with reviewing and tracking of incident reports.
- Assist with creating and distributing tracking tools as well as other signage for the program.
- Assist with creating and/or monitoring systems to assure funder compliance.
- Maintain a strong collaborative relationship with onsite staff as well as outside providers.
- Maintain working knowledge of all technological systems utilized by the program.
- Assist with entering and tracking building repairs.
- Assist in coordinating with building management around various projects to ensure quality and timeliness.
- Assist with maintaining the building calendar as well as scheduling different onsite meetings/gatherings.
- Assist with memoranda, letters, procedures, reports, and other documents as assigned.
- Records minutes of on-site meetings as needed.
- Assist/maintain communication materials including monthly calendars and quarterly building newsletter.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required Education and Experience:
- A high school diploma is required, associate degree from an accredited school is preferred.
- 1-2 years of experience working in related field preferred
- Strong writing, communication, and organizational skills
- Ability to prioritize, make appropriate decisions and judgment calls, and perform proper notifications.
- Must have incredible initiative, the ability to work well under pressure, and the ability to work both independently and as part of a team to complete complex projects in a fast-paced environment.
- High level of computer proficiency with proficiency in Excel and the ability to learn about new technologies and databases.
Work Environment: This job operates in a supportive housing environment and works with a population who experiences mental illness, addiction, disability, HIV, and other chronic illnesses.
Physical Demands: While performing the duties of this job, the employee is regularly required to stand, walk, sit, stoop, climb stairs and/ or kneel. They must also use hands to type, handle, or feel. The employee is frequently required to talk or hear and must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
