Hybrid Analyst, Sr. Budget na Massachusetts Bay Transportation Authority, MA

About the Department

The Senior Budget Analyst assists in the development, monitoring, and reporting for all assigned capital projects within the Administration and Finance team of the Capital Finance and Accounting (CFA) department. The Senior Budget Analyst is a specialist in the discipline of budget and cost management and must possess solid technical, organizational, and communication skills. The Senior Budget Analyst works closely with project delivery teams, contract administration, and project controls within the Capital Program department as well as Accounting and Finance departments to ensure projects are delivered efficiently and within the budget and contractual parameters.

Position Duties

• Maintain and monitor project budgets and expenditures in the MBTA’s financial platforms, such as Capital Management System (CMS), Financial and Materials Information System (PeopleSoft), Trimble Unity Construct/e-Builder, and any future systems that may be implemented by the MBTA.
• Work collaboratively with the Engineering and Capital Division to accurately administer work order budgets and contracts.
• Create and configure work orders along with associated cost centers for every project expenditure.
• Review invoices (check funding source, choose work order distribution, validate budget, enter data into CMS) for all payments to construction contractors, vendors, and consultants.
• Review quarterly cash flow projections with project teams and senior management.
• Perform financial close-out of projects (close out work orders, grants, CIP IDs).
• Work with accounting to execute journal entries, reduce overspent work orders, and apply indirect costs.
• Prepare departmental reports, budget spreadsheets, variance reports, charts, tables, and graphs for presentations.
• Assist with the development of the five (5) year Capital Investment Plan and ongoing updates as needed.
• Assist with all data collection, input and updating for financial, statistical and performance data.
• Participate in meetings with both internal and external financial staff regarding all aspects of project budgets, funding, and other finance-related issues.
• Effectively communicate progress, issues, and resolution, verbally and in writing to management regarding budget issues and policies.
• Perform all other duties and projects that may be assigned.

Supervision

• No direct reports.

Minimum Qualifications

• Bachelor's degree from an accredited institution.
• Four (4) years of experience in budgeting, finance, accounting, or related field.
• Effective organizational, analytical, multi-tasking and time management skills.
• Meticulous attention to detail with emphasis on accuracy and quality. 
• Proficient in Word, Excel, PeopleSoft, and other project/program controls applications. 
• Excellent customer service and conflict resolution skills.
• Strong communication skills.
• Ability to work within a team environment and building strong working relationships.

Other Qualifications

• A High School Diploma or GED with an additional seven (7) years of directly related experience substitutes for the bachelor’s degree requirement 
• An Associate’s degree from an accredited institution with an additional three (3) years of directly related experience substitutes for the bachelor’s degree requirement 
• A Master’s degree in a related subject substitutes for two (2) years of general experience. 
• A nationally recognized certification, or statewide/professional certification in a related field substitutes for one year of experience 

Preferred Experience and Skills

• Experience working for a public agency.
• Experience working with an ERP software.
• Experience working with Capital budgets.
• Experience with databases.