Hybrid Assistant Director, Systems and Applications na Garden Grove Unified School District, CA

About the Department

JOB SUMMARY
Under general direction, plans, coordinates, and manages the programming, system analysis, system integrations, application development and operations functions of the Information Technology Department; participates in projects as a leader, advisor, and facilitator; serves as liaison with systems and operations users to ensure effective communication and system functionality; and performs related duties as required.

Essential Duties

• Leads, coordinates, and manages the programming and operations of the Information Technology Department.
• Plans, prioritizes, and assigns and oversee staff projects to ensure timely, and efficient completion.
• Monitors project timelines, deliverables, and progress and makes necessary adjustments to maintain quality and performance standards.
• Guides and supports staff in diagnosing and resolving technical problems.
• Provides high-level technical support for complex systems and application issues
• Supervises, trains, mentors, and evaluates employees; provides on-going leadership and development opportunities for staff members.
• Defines systems requirements and oversee the design, development, and implementation of their functional solutions.
• Ensures that departmental and district policies, standards, documentation, and procedures are consistently followed.
• Coordinates testing, implementation, and documentation processes with programming and operations teams.
• Develops and manages project schedules, cost estimates, and resource allocations. 
• Prepares and presents reports, updates, and recommendations to staff, user groups and district leadership.
• Collaborates with district stakeholders and vendors to develop, acquire, and implement systems and services.
• Acts as liaison with systems and operations users to ensure effectiveness and quality are delivered at a high standard.
• Researches and evaluates potential new applications of information technology; establishes and recommends information and technology products and services.

Position Duties

Education and Experience: Graduation from an accredited college with a bachelor's degree, with specialization in computer science, business administration, or a related field, including or supplemented by courses in information technology, systems analysis, information storage/retrieval systems, and project planning and control. Five years of increasingly responsible experience in computer program management, including the equivalent of one year as a project leader. Experience in a K-12 educational environment is preferred. A combination of related education and experience factors likely to produce the desired knowledge and skills may be substituted for a bachelor's degree. Part-time experience will be considered and adjusted appropriately.  Any other combination of training and experience which would likely provide the required skills, knowledge and abilities may be considered.

Knowledge and Abilities

Knowledge of:

• Programming methodologies.
• Systems design techniques.
• Structured programming and applications.
• Web-based application development.
• Data policy and privacy issues associated with student data and school districts.
• Strategic planning and project management techniques.

Ability to:

• Analyze and solve technical programming and systems problems.
• Organize and schedule projects to meet deadlines.
• Manage problem areas and implement corrective actions.
• Effectively supervise, train, manage, and evaluate staff.
• Maintain accurate documentation; prepare timely and concise oral and written reports.
• Work cooperatively with systems and operations users and information technology staff.
• Understand the concerns of users related to technical system applications and communicate effectively.
• Establish and maintain effective working relationships with administrators, staff, and vendors.
• Conduct difficult and critical conversations with staff.

Typical office setting in an information technology environment, including sitting for extended periods of time and walking on uneven surfaces. Occasional bending, lifting, twisting, pushing and carrying heavy objects. Availability to work beyond their regular schedule, including mandatory overtime, responding to emergencies outside of work hours, on-call assignments, and potential work during evenings, weekends, and holidays. Work involves attendance at meetings, at which there is a requirement to speak publicly about complex issues, refer to charts, graphs, printouts, etc. typical of professional presentations.  Ability to operate office equipment; exchange information; obtain information from computers, journals and printouts. Drive to district sites in all kinds of weather.

Minimum Qualifications

Applications will be accepted from the general public and district employees who possess the above qualifications. The district reserves the right to invite applicants whose qualifications most closely meet the requirements needed for the position to continue in the examination process. The examination may consist of an evaluation of training and experience, multiple choice, performance, and oral/technical exams. Persons needing reasonable accommodation must notify the Office of Personnel Services by the last day to file. A qualifying score must be achieved on all portions of the examination in order to be placed on the open eligibility list. Outside and district candidates will be placed on one ranked list, with eligible permanent district employees receiving five seniority points which will be added to their final scores.

Non-Discrimination Statement:
Garden Grove Unified School District prohibits discrimination, harassment, intimidation and bullying in educational programs, activities, or employment on the basis of actual or perceived ancestry, age, color, mental or physical disability, medical condition, genetic information, gender, gender identity, gender expression, nationality, race or ethnicity, religion, sex, sexual orientation, parental, pregnancy, family or marital status, immigration and citizenship status, military status or association with a person or a group with one or more of these actual or perceived characteristics.

Copies of GGUSD's policies including Uniform Complaint Procedures, Sexual Harassment Nondiscrimination, Title IX Rights and Protection, and Statewide Resources are available upon request.

Questions or complaints of alleged discrimination, harassment, intimidation, bullying, and equity should be directed to the Assistant Superintendent of K-12 Educational Services, Dr. Lorena Sanchez, at [email protected] or (714) 663-6143. Title IX equity and compliance concerns should be directed to the Director of Personnel Services, Chris Francis, at [email protected] or (714) 663-6338. Complaints may be mailed to 10331 Stanford Avenue, Garden Grove, CA 92840.

Other Qualifications

HOW TO APPLY: Applications must be completed on our website at www.ggusd.us. Please note that the district office will not be giving out or accepting hard copy applications for those recruitments that are online only. Please read each posting carefully or call our office if you have any questions. All applications should be received by the Personnel Commission Office by 5:00 p.m. on the last day to file.

VETERAN'S CREDIT: Veterans shall have an additional five (5) points added to their final percentage score on an open eligibility list as prescribed by Education Code, Section 45296. "Veteran" as used in this article means any person who has served in the United States armed forces in time of war, or national emergency declared by the President of the United States of America, and who has been discharged or released under conditions other than dishonorable. "Armed forces" means the United States Air Force, Army, Navy, Marine Corps, or Coast Guard. At least thirty (30) days of active service are required to obtain veteran preference points.

Disabled veterans shall have an additional ten (10) points added to their final percentage score on an open eligibility list as prescribed by Education Code, Section 45296. A "disabled veteran" as used in this article means any veteran who is currently declared by the United States Veterans Administration to be ten percent (10%) or more disabled as a result of service in the Armed Forces of the United States. Proof of disability shall be deemed conclusive if it is of record in the United States Veterans Administration.

Additional eligibility may be granted based on future changes to the law and verification from the Veteran's Administration or the United States Office of Personnel Management.

In order to obtain credit, the applicant shall furnish satisfactory proof of qualifying military service prior to establishment of the eligibility list. No adjustment of rank on the list shall be made when such proof is presented thereafter.

A veteran may be credited veterans' preference points only to obtain initial employment in the district. Thereafter, the only additional points for an open examination shall be seniority points granted in accord with section 4220.3(C)2.

HIRING PROCEDURES: Garden Grove is a merit system (civil service) school district. Employment and promotions are based upon merit, fitness and qualifications. The person selected to fill any regular position will be from among the top three ranks on the eligibility list approved by the Personnel Commission. All Classified Management will serve a twelve (12) month probation.

EXAMINATION FOR TUBERCULOSIS: Proof of freedom from active tuberculosis must be furnished prior to employment and must be based upon an intradermal Mantoux tuberculin skin test completed within the last 60 days.

FINGERPRINTING: All new employees will be fingerprinted.

BENEFITS: All classified employees receive the following:

• Up to 22 paid vacation days per year
• Up to 14 paid holidays per year
• Up to 12 sick leave days per year with unlimited accumulation
• Social Security coverage

All regular classified employees who are employed 30 hours or more a week are eligible for the following additional benefits:

• Medical, Dental, and Vision Insurance for the employee
• Life Insurance for the employee
• Generous Retirement Plan (CalPERS)

WE ARE AN EQUAL OPPORTUNITY/MERIT SYSTEM EMPLOYER

9701.89 (Revised: 7/24)

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