Hybrid Permit Manager na Core States Group

Overview:

Since 1999, Core States Group has collaborated with clients to create a world where all environments improve everyday life. With 24 offices in the United States and Canada, the company designs, builds, and manages projects and programs across North America and has been recognized on top lists throughout the architecture, engineering, and construction (A/E/C) industry. Headquartered in West Chester, PA, Core States Group offers integrated solutions with seamless continuity, and many of the world’s most notable brands count on Core States Group to deliver compelling design and drive speed to market. The company is industry-recognized for expertise across several markets, including convenience, corporate, distributed generation, financial, grocery, housing, industrial, restaurants, retail, semiconductor, and ZEV infrastructure. For more information, visit www.core-states.com.

Summary of Position: 

The Permit Manager oversees and coordinates all permitting activities from application to approval, serving as the primary liaison between Core States Group, clients, and municipalities to ensure timely and accurate permit processing in support of project goals.

Essential Duties and Responsibilities:

• Coordinate and manage all permitting activities from application to final approval, ensuring timely progression in alignment with project milestones.
• Serve as the primary liaison between Core States Group, clients, municipalities, and external consultants, maintaining professional relationships and facilitating permit approvals.
• Prepare, submit, track, and maintain permit applications and documentation for engineering, architecture, and construction projects across various jurisdictions.
• Collaborate with internal teams and outside professionals (architects, engineers, consultants) to gather and review required documents, ensure accuracy, and support start package preparation for new projects.
• Coordinate with local jurisdictions to research via web search, phone calls, and emails to generate accurate SIR or Feasibility Study reports.
• Maintain organized records of applications, permits, licenses, and related correspondence; monitor and report on the status of permits throughout the approval process.
• Attend project meetings with clients, municipal agencies, and internal teams to coordinate permitting actions and resolve issues as needed.
• Create and maintain project schedules, reports, and databases, including updates in platforms such as Monday.com.
• Support general administrative functions including document preparation, invoice coordination, and clerical tasks related to permitting operations.
• Other duties as assigned. 

Qualifications: 

• To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required.

Education: 

• Bachelor’s degree in Business Administration, Construction Management, Architecture, Engineering, Urban Planning, or a related field is preferred.

Experience:

• Multiple years of experience in permitting, municipal processes, or project coordination with an engineering, architecture, or construction firm is preferred.

Technical Skills:

• MS Office 
• Demonstrate knowledge of local codes and ordinances to ensure compliance and uphold Core States Group’s professional standards in all municipal interactions.

Soft Skills:

• Leads by example, fostering team motivation and engagement through effective communication and trust-building.
• Identifies and implements process improvements that enhance efficiency and business impact.
• Aligns team objectives with broader business goals, proactively addressing challenges and driving solutions.
• Promotes an inclusive and collaborative team environment that prioritizes employee growth and well-being.
• Builds strong cross-functional relationships and ensures seamless collaboration across departments.
• Demonstrates accountability and professionalism while driving team performance.
• Champions and upholds our core values: Integrity, Service, Excellence, Innovation, Inclusion.

Physical Requirements:

• Ability to sit (or stand) at a desk for 6-8 hours a day.
• Ability to work on a computer for 6-8 hours a day.
• Local travel up to 25%
• Ability to lift up to 10 lbs. 

Disclaimer: All job requirements are subject to possible revision to reflect changes in the position requirements. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

Core States is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.