Hybrid Payroll Fiscal Assistant na Central Arizona College

About the Department

Performs a variety of personnel and payroll related functions; resolves internal and external concerns; meets strict timelines and maintains the highest level of accuracy and compliance. 

Position Duties

• Receive, analyze, and process information for a variety of personnel and pay related documents pertaining to employees for the District. Validate all pay transactions to ensure accuracy and consistency prior to committing the action to the Human Resources/Payroll/Finance ERP (HR/PR/Finance ERP).  
• Identify issues and work collaboratively with supervisors and Human Resources (HR) to ensure accurate and timely application of compensation forms. 
• Create new employee records for initial compensation in HR/PR/Finance ERP. Validate and add positions based on forms submitted to HR for all employee of the District. Ensure all information regarding employees and their assigned jobs are accurately maintained in HR/PR/Finance ERP, and that required changes, updates and revisions are completed in support of payroll activities. 
• Provide training for the district regarding issues related to the Payroll component of the ERP. 
• Helps with special projects including year-end W-2 processing and distribution; reconciling basic GL accounts, preparing internal reports.
• Performs other duties commensurate with functions and level of position or as assigned. 

Minimum Qualifications

EDUCATION: Associates Degree  

EXPERIENCE:  One (1) year of related experience

Background Verification:  As a condition of employment, all candidates accepting an offer of employment for a full-time, part- time, temporary, student worker, or volunteer position, will be required to undergo a Background Verification.  Employment with Central Arizona College is contingent upon the successful completion of the background verification.  The level the background verification for this position is: Executive level.

All applicants must be at least 18 years of age or older to be considered for this position.

Other Qualifications

• Knowledge of workflow procedures in meeting deadlines.
• Knowledge of payroll and compensation practices and procedures. 
• Skill applying mathematical computations.
• Skill in listening.
• Skill in communicating, both verbally and in writing.
• Skill in empathizing with others. 
• Skill in solving problems. 
• Skill in recordkeeping.
• Skill in using computers and associated software to include, word processing, spreadsheets, and database software.
• Skill in financial and statistical data-gathering, compilation, and presentation.
• Ability to work both independently and in a group. 
• Ability to analyze situations, develop solutions, and make independent decisions based on established guidelines. 

CAC is an equal opportunity employer and complies with all applicable federal, state, and local laws regarding equal employment opportunity and anti-discrimination. CAC strictly prohibits and does not tolerate discrimination on the basis of the following protected classes and/or characteristics, in all of its operations, programs and activities, including but not limited to employment, promotion, admissions and access to all career and technical programs: race, color, religion, creed, national origin or ancestry, ethnicity, sex, age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. For more information contact: Laura Shepherd, Title IX Coordinator at 520-494-5106 or [email protected]; Section 504/ADA Coordinator at [email protected] or Human Resources at [email protected].

Important Notice: As a condition of employment, all full time Central Arizona College employee’s automatically become members of the Arizona State Retirement System (ASRS). This is a pension system that requires mandatory contributions from the employee with a matching contribution from the employer.  The 25-26 fiscal year contribution rate is 12.00%.  Please note this rate is subject to change on a fiscal year basis. Membership to ASRS is a condition of employment and is not optional unless you are at least 65 years of age and meet the opt out eligibility requirements, or are a retiree from ASRS . Please consider this when applying for this position.

We acknowledge that our institution, Central Arizona College, occupies ancestral lands of the Huhugam (HU-hu-gum), who lived and farmed along the Gila River Basin centuries ago. We thank the Native communities and descendants of these Indigenous people whose stewardship of the land and waterways allows us to be here now: the San Carlos Apache Tribe, Tohono O’odham (THO’-oh-no  OH’-oh-thum) Nation, Ak-Chin (AK-Chin) Indian Community,? and the Gila River Indian Community, which is comprised of the Akimel O’odham (A-kee-med/r OH-oh-thum) (Pima) and the PEE-Posh (Maricopa) tribes. Indigenous people from other Native nations also reside in Pinal County. Arizona is home to 22 federally recognized Tribes. All have made innumerable contributions to our region.?

PHYSICAL REQUIREMENTS:

Duties require some physical effort. Duties performed cause light fatigue of eyes, fingers, or other facilities due to long periods of standing, sitting, and repetitive motion.  Duties require little physical effort in work with light to moderate (up to 20lbs) easy to handle materials.

INTERPERSONAL SKILLS:

Significant Level Interpersonal Skills - Position engages in or requires some or all of the following: Develops, motivates, assesses, conducts performance reviews, and rewards other employees; Has significantly high interactions with student, program participants, and/or the public; Provides in depth counseling; Teaches in an open-classroom environment where students are free to confront concepts and question theories; Works with highly confidential information; and/or Interacts on a regular basis with high profile individuals where interactions require well-developed understanding of human behavior and the ability to apply those skills in situations where the outcome is unpredictable. 

WORKING CONDITIONS:  

Job is performed in general office or comparable working area with occasional distractions such as noise, interruptions, or congested work areas with exposure to some disagreeable elements. Some tasks require exposure to external elements.  Travel is required.