Hybrid Operations Coordinator Travel na Lovisa

We are seeking a highly organized and detail-oriented Travel & Operations Coordinator to manage and optimize all aspects of corporate travel planning across our organization. This is an administratively intensive role that requires strong logistical coordination, clear communication, and a cost-conscious, process-driven mindset. The ideal candidate is not only reliable and responsive but also focused on driving ROI through deficiency, vendor strategy, and smart planning. This position offers a growth opportunity for someone eager to make meaningful operational changes, particularly in improving internal workflows, reducing costs, and enhancing the employee travel experience.

Key Responsibilities

• Coordinate and manage domestic and international travel for employees and leadership (airfare, hotels, transportation, visas, etc.).
• Track and reconcile travel budgets, expense reports, and vendor invoices with accuracy and timeliness.
• Research vendors and negotiate preferred rates for travel and accommodations.
• Ensure compliance with the company travel policy and identify opportunities for updates and improvements.
• Maintain accurate and comprehensive travel documentation and reporting.
• Provide after-hours support for urgent or time-sensitive travel needs, as required.
• Partner with internal teams to understand evolving travel needs and recommend scalable solutions.
• Identify inefficiencies in travel planning and implement process improvements focused on time and cost savings.
• Report on travel data and ROI of implemented changes.

Qualifications

• Excellent organizational skills and attention to detail.
• Effective communication skills, both written and verbal, with the ability to educate and train staff on travel matters.
• Ability to work independently and collaboratively with a diverse team.
• Strong problem-solving skills and the ability to implement effective solutions to ensure policy compliance.
• Proficiency in using computer software for documentation and record-keeping.
• Experience with travel coordination and expense management preferred.
• Knowledge of corporate travel booking systems and vendor management.
• Ability to manage multiple travel itineraries and adapt to changing schedules and priorities.
• 2–4 years of experience in administrative, travel coordination, or executive support roles.

Benefits

· Competitive salary commensurate with experience

· Health, dental, and vision insurance options

· Retirement savings plan

· Paid time off and holidays

· Professional development opportunities