Hybrid Absence and Vocational Services Senior Coordinator na The Ohio State University

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Job Title:

Absence and Vocational Services Senior Coordinator

Department:

Human Resources | Benefits

Position Discription

Manages and oversees all Family and Medical Leave (FML) of Absence requests. Provides empathetic support and assistance to faculty and staff working through serious health conditions, birth or adoptive events and/or family medical or military situations. Determines eligibility for Leave of Absence programs, provides information, referrals and linkage to internal and external resources. Serves as subject matter expert on FML regulations, requirements and procedures. Communicates sensitive/private information with various stakeholders in a confidential and compliant manner. Interprets and applies federal and state leave of absence laws, union contracts, and university leave of absence policies (FMLA, ADA, USERRA, Pregnancy Discrimination Act, etc.)

Responsibility

• Utilizes industry knowledge and experience to ensure University compliance with Family and Medical Leave regulations
• Confidentiality communicates with departments, physicians/medical providers and employees about private and/or sensitive medical information
• Utilizes multiple technology solutions to maintain a complete case record, ensure accurate leave and time off approvals and time entries and complete work tasks (including case management and claims management databases, HRIS and timekeeping systems)
• Initiates leave of absence processes, reviews medical documentation, determines employee eligibility within required time frames
• Creates and communicates approvals, denials, leave extensions, and other important information regarding leaves of absence
• Guides and assists employees on all matters regarding leaves of absence
• Collaborates and consults with parties to the claim including employees, departments, Employee and Labor Relations, HR Consultants, the ADA Office, and external suppliers to move claims toward resolution
• Utilizes independent judgment within general guidelines to approve or deny Family and Medical Leaves of Absence requests based on relevant medical information
• Coordinates and organizes all medical information and ensures that employee privacy guidelines are closely monitored and effectively executed
• Collaborate with internal IAMVS partners to coordinate leaves of absence with workers compensation claims, disability claims, accommodation requests and transitional work situations

80%

• Manages Military and Family and Medical Leaves of Absence (FML) pursuant to the Family and Medical Leave and USERRA regulations and University policies

• Determines employee eligibility within required timeframes
• Initiates, receives, reviews, and tracks leaves of absence
• Communicates approvals, denials, leave extensions, and other important leave related information
• Creates and maintains leave of absence files and databases to ensure accurate records
• Utilizes independent judgment to approve or deny leave cases based on relevant medical information
• Coordinates and organizes all medical information and ensures employee privacy guidelines are closely monitored and effectively executed

20%

• Collaborates with colleagues to resolve challenging leave and disability situations
• In coordination with IAMVS colleagues, provides education and training to University and Medical Center departments; serves as subject matter expert and resource for all Family and Medical Leave issues 

Required qualifications

Bachelor’s degree or 2 years of relevant experience required

Preferred Qualifications

3-4 years of relevant experience preferred

Area Specific Knowledge in Absence Managment and Disibility Managment

Keen Attention to Detail

Experience in Customer Service

Hiring range is $21.00 - $25.00/hr.

*The offer for this position will fall within this range based on internal equity, the unit’s available budget, and the candidate’s qualifications.

Additional Information:

Location:

Gateway C (0863)

Position Type:

Regular

Scheduled Hours:

40

Shift:

First Shift

Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.

The university is an equal opportunity employer, including veterans and disability. 

As required by Ohio Revised Code section 3345.0216, Ohio State will: educate students by means of free, open and rigorous intellectual inquiry to seek the truth; equip students with the opportunity to develop intellectual skills to reach their own, informed conclusions; not require, favor, disfavor or prohibit speech or lawful assembly; create a community dedicated to an ethic of civil and free inquiry, which respects the autonomy of each member, supports individual capacities for growth and tolerates differences in opinion; treat all faculty, staff and students as individuals, hold them to equal standards and provide equality of opportunity with regard to race, ethnicity, religion, sex, sexual orientation, gender identity or gender expression.

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