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Hybrid Federal Work Study Student, Occupational Therapy na UTMB Health

UTMB Health · Galveston, Estados Unidos Da América · Hybrid

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Minimum Qualifications:

High School Diploma, UTMB Student enrolled at least half time.

Job Description:

The student directors are in charge of many aspects of running the clinic including: opening/closing duties, managing volunteers, financial management of funds, ordering equipment for patients, creating and updating the client schedules, calling referrals, acting as a liaison between the OT department and the St. Vincent’s front office as well as various other miscellaneous duties that are necessary throughout the clinic day.

Opening Duties

  • Turn on the AC units and lights.
  • Bring computer and vitals cart downstairs (no longer needed).
  • Set-up computer with google drive, epic, schedule.
  • Print all necessary paperwork for the day.
  • Unlock cabinets with supplies.
  • Review client list including any cancellations.

Manage volunteers 

  • Send out volunteer sign-up on email.
  • Send email to selective students and volunteers about information about where to park, what to expect, time, etc.
  • Send out shadowing sign-up.
  • Delegating various cleaning organizational duties to volunteers.

Advocacy

  • Advocate for OT to other professions at St. Vincent’s and on campus.
  • Attending health fairs. 

Liaison between OT department and St. Vincent’s office 

  • Communication with Liz about scheduling.
    • Send on Monday.
  • Ensuring every client doesn’t have insurance coverage.
  • Attending IP Clinic to update other medical professionals.
    • Every Wednesday. 

Financial management of funds

  • Distribution of donated funds.
  • Plan fundraisers in advance for each semester.
  • Maintain clinic budget.
  • Keep up budget spreadsheet.

Planning, organizing and updating the clinic schedule 

  • Coordinating client and selective schedules
  • Updating client list for the week and distribute confirmations and cancellations to students and faculty treating
  • Tracking client arrival and departure times on Epic, as well as how many no-shows they have on the client list on google drive
  • Calling existing referrals to get them on the schedule
  • Create weekly schedule on Epic
  • Check clients in/out on Epic

Miscellaneous 

  • Providing treatment notes for clients as needed.
  • Transferring clients plan of care if leaving clinic (new medicare pt.) or need PT referral.
  • Ensure cabinets are organized.
  • Continuously seek out referrals.
  • Continuously seek out financial opportunities for St. Vincent’s.
  • Ensure that supplies/linens are not running low .
  • Maintain equipment.
  • Helping selective students with issues/problems that may occur during the day.

Closing Duties 

  • Take computer and other items back upstairs.
  • Turn off lights, lock door handle.
  • Have volunteers put back tables in the back, right corner.
  • Make the following week’s schedule and add to Google Drive and Epic.

Monday/Tuesday

  • Call patients to confirm appointments.
  • Find new patients to fill open spots.
  • Email Liz list of Spanish speaking patients to call and confirm. 
  • Send out volunteer signup.

Wednesday 

Go to IP clinic (usually show up around 1:00ish)

  • Finalize schedule in Epic.
  • Call patients who couldn’t be contacted earlier in the week (LM) and those that prefer a reminder on Wednesdays.
  • If needed, talk to patients at IP who are appropriate for outpatient clinic about being scheduled downstairs.
  • Assist with PALs.
  • talk to other professions if necessary.
  • Send out outpatient schedule to students and faculty via email.
  • Schedule bus rides if needed.

Thursday

  • Print papers.
  • Call patients who need day of reminders.
  • Bring down vitals cart/big computer if needed.
  • Wash towels.
  • Check hydrocollator temperature and update log (Wednesday and Thursday).
  • Clean hydrocollator (biweekly).
  • Start calling patients who have not arrived five min after session start (at your discretion).
  • Update no show numbers for patients.
  • Change appointment types for next weeks appointments (update initial eval to follow up).

Other stuff throughout the week:

  • Attend monthly clinic meetings (chair).
  • Attend IP committee meetings.
  • Help facilitate clinic events (find volunteers/delegate to other people).
  • Send OT metrics every month to [email protected] (may change).

Chair responsibilities:

  • Attend meetings.
  • Communicate with other chairs.
  • Update team on OT needs/concerns etc.
  • Vote on issues that concern OT.

Salary Range:
Commensurate with experience.


EQUAL EMPLOYMENT OPPORTUNITY:

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.


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For application assistance, please email [email protected] Representatives are available Monday through Friday from 8 a.m. to 5 p.m. CST.

 

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