Hybrid Executive Assistant na Riot Platforms Careers

About the role

We are seeking a proactive, highly organized Executive Assistant to provide comprehensive administrative support to the Chief Data Center Officer. This individual will play a vital role in ensuring the smooth and efficient day-to-day operations of the executive office. The ideal candidate is detail-oriented, professional, and discreet, with excellent communication and time management skills.

This position is based onsite in Denver, with occasional travel outside of Denver.

Essential Functions

• Manage executive calendars, including scheduling personal and business appointments, meetings, conferences, and resolving scheduling conflicts.
• Make travel and accommodation arrangements for executive and designated team members, including preparing detailed itineraries and handling last-minute changes.
• Prepare meeting materials, gather documents, arrange logistics, and take detailed meeting minutes.
• Track meeting progress, follow up on action items, and ensure the executive is well-informed of upcoming responsibilities and priorities.
• Act as a key contact and intermediary for internal and external stakeholders, maintaining professional relationships and handling sensitive information with confidentiality.
• Manage email correspondence, phone messages, and office mail; draft, edit, and distribute communications, memos, and reports.
• Organize and maintain office documents, files, and supply inventory; order office supplies and schedule maintenance of office equipment.
• Support daily administrative tasks, including preparing and submitting expense reports, processing invoices, and reconciling expenses.
• Assist with HR tasks such as onboarding new hires and maintaining contact lists.
• Plan and coordinate company meetings, events.
• Assist with project management tools (e.g., Asana, Procore, SharePoint) and format information for internal and external communication.
• Lead or assist in the organization of project documents, research new deals and suppliers.
• Support preparation of executive presentations and regularly scheduled reports.
• Be available outside regular business hours for urgent needs related to scheduling or travel.
• Occasionally perform errands such as collecting deliveries.
• Other duties as assigned.

Knowledge, Skills, and Abilities

• Highly organized, self-directed, and able to manage multiple priorities efficiently
• Excellent written and verbal communication skills.
• Strong attention to detail and time management.
• Ability to take initiative, anticipate needs, and maintain a high level of discretion.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel).
• Comfortable working in a fast-paced, dynamic environment.
• Familiarity with digital collaboration tools such as Zoom, Microsoft Teams, and Slack.
• Experience planning events or coordinating projects.
• Must be able to lift up to 15 pounds at times. 
• Must be able to travel to various job sites and traverse locations to obtain necessary data.

Education and Experience 

• High School Diploma or GED – Required
• Bachelor’s Degree – Preferred
• Minimum of 3 years of experience in an administrative or office support role.
• Experience supporting C-Level executives is a plus.

Compensation and Benefits 

• Competitive salary commensurate with experience
• 401k plan with company matching
• Great medical, vision, and dental plans to choose from
• Long-term and Short-term disability
• Additional benefit options (Employee Assistance Program, Pet Insurance, and more)
• Flexible Spending Accounts
• Generous PTO and Paid Holidays
• A fun company culture with tremendous growth opportunities!