Hybrid Evelyn L. Spiro School of Nursing - Academic Administrative Assisant/Office Manager na Wagner College
Wagner College · Staten Island, Estados Unidos Da América · Hybrid
- Professional
- Escritório em Staten Island
Job Title: Academic Administrative Assistant / Office Manager
Department: Evelyn L. Spiro School of Nursing
Reports To: Dean, Evelyn L. Spiro School of Nursing
Employment Type: Full-Time, Non-Exempt
Position Overview
The Academic Administrative Assistant / Office Manager provides essential administrative, operational, and programmatic support to the School of Nursing. This role ensures smooth day-to-day functioning by supporting faculty, coordinating office operations, overseeing events, and acting as a liaison with other college divisions.
DUTIES/RESPONSIBILITIES:
Essential Functions
- Support the Dean and faculty of the School of Nursing with scheduling, correspondence, meeting coordination, and faculty evaluations.
- Assist with course scheduling logistics, syllabi collection, and faculty credential verification.
- Communications with a variety of college departments including Human Resources, I.T and the Provost's office
- Helping to organize and participate in special events.
- Manage and maintain student records in compliance with confidentiality standards and New York Board of Nursing requirements.
- Support coordination of events such as orientation, pinning ceremonies, open houses, and virtual engagements.
- Oversee the daily operations of the school of nursing, including but not limited to supply orders, facilities issues, equipment, and liaising with vendors
- Serve as the primary point of contact for callers, campus visitors, nursing students, and faculty.
- Preparation and organization of paperwork pertaining to majors, minor and courses
- Maintaining department website
- Manage student workers or graduate assistants as needed to support office workflows.
Non-Essential Functions
- Assist with work assignments and special projects within the department as requested
Nothing in this job description restricts Management’s right to assign or reassign duties and responsibilities to this job at any time.
QUALIFICATIONS:
Required
- Associate’s degree or higher, preferably in business administration, higher education, or a health-related field.
- At least 3 years of relevant administrative experience, with preference for higher education or nursing programs.
- Proficiency with Microsoft Office, Google Workspace, and academic systems (e.g., registrar tools).
- Strong communication skills; exceptional organization and attention to detail.
Preferred
- Familiarity with New York State nursing accreditation standards and the New York Board of Nursing’s requirements.
- Experience in scheduling classrooms, simulation labs, or clinical placements.
- Knowledge of FERPA, ADA, and academic compliance best practices.
Company
Wagner College, founded in 1883, seamlessly blends professional programs with a liberal arts grounding for a comprehensive, experiential-forward education that fosters well-rounded, adaptable graduates. The college’s verdant residential campus offers a traditional college experience on New York City’s Staten Island.
Wagner prides itself on robust student support services, including personalized academic advising, comprehensive career counseling, and a wide array of wellness programs. Students are prepared not only for professional success but also for meaningful lives through the faculty’s dedication to promoting scholarship, achievement, leadership and citizenship.
Wagner College offers a generous benefit package that includes medical, dental, vision, pension and paid time off benefits to all full-time employees. The Wagner College Office of Human Resources partners with all members of the College community to cultivate a work environment that values equal opportunity, diversity equity inclusion and access, professional development and individual excellence.
Wagner College provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, colour, religion, sex, national or ethnic origin, sexual orientation, gender identity or expression, marital status, age, disability or genetics. In addition to federal law requirements, Wagner College complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
