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Hybrid Assistant Manager Admin (Pune, MH, IN, 410501) na Dana Incorporated

Dana Incorporated · Pune, Índia · Hybrid

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Job Purpose

Ensure smooth and compliant functioning of all administrative operations by managing employee facilities, office infrastructure, statutory documentation, vendor coordination, and employee engagement activities. The Admin Manager plays a key role in supporting HR, EHS, plant other teams through effective execution of onboarding, communication, audits, compliance processes, while maintaining a safe, efficient, employee-friendly workplace environment, also record keeping. 

Job Duties and Responsibilities

  1. Employee Records & Communication
    Manage employee files, master data, onboarding to exit documentation, and all employee letters. Maintain communication boards, support committee meetings, and ensure compliance.

  2. Facilities, Supplies & Infrastructure
    Oversee issuance of PPEs, uniforms, ID cards, joining kits, laptops, and health check-ups. Manage office supplies, seating, pantry, OHC, training rooms, gardens, and infrastructure upkeep.

  3. Canteen, Transport & Guest Services
    Handle food quality, hygiene, transport planning, vendor management, grievance resolution, and guest/visitor logistics including visa and relocation support.

  4. Engagement, Events & Communication
    Execute skip-level meetings, recognition events, and engagement calendar activities. Maintain event photos for Kaleidoscope documentation.

  5. Housekeeping, Security & Safety
    Monitor housekeeping, pest control, CCTV, contractor compliance, and SOP execution. Celebrate national holidays and festivals as per the calendar.

  6. Insurance & Statutory Compliance
    Administer employee and asset insurance (GPA, GMC, GTL, etc.). Ensure compliance with SOX, Labour Laws, PF, ESIC, Gratuity, and customer-specific requirements.

  7. MIS, Reporting & Budgeting
    Update MIS in local/global systems, support audits, and manage admin-related budgeting and cost control.

Competencies

  • Working with Diverse Populations
  • Utilizing Feedback
  • Supporting Organizational Goals
  • Supporting Coworkers
  • 1. Thinks & Acts Strategically
  • 1a. Leads / Acts through Dana's Strategy and Values (Thinks and Acts Strategically)
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