Hybrid Administrative Assistant - Transportation Training Department bei DCSD

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REMINDER: Current DCSD employees must apply through their district log-on, this application is for external candidates only!

    

Job Posting Title:

Administrative Assistant - Transportation Training Department

    

Job Description:

Office management and support for the department. Prioritizes and performs work independently; manages numerous and diverse tasks with confidentiality, self-motivation, problem solving, interpersonal, and conflict resolution skills under continual deadlines while interacting with a broad range of personnel and public. Develops and promotes good community relations among various community members and district clientele.

ESSENTIAL PHYSICAL REQUIREMENTS:
• Occasional lifting five (5) to twenty (20) pounds
• Frequent sitting and standing
• Occasional bending, squatting, reaching, and stooping

    

Position Specific Information (if Applicable):

Work Experience:

Working in fast-paced office environments

Intermediate (or higher) proficiency level with:

-- Google Workspace (Drive, Gmail, Calendar, Sheets, Docs, Slides & Sites

-- Microsoft products (Word, Excel & Powerpoint)

-- Adobe Acrobat

  

Responsibilities:

--- Assist with the development of various projects, special events, and process improvements. 

--- Assist with review and analysis of purchase orders, pay vouchers, expense records, supply and material inventories and department budget.

--- Perform clerical support including: composing and editing correspondence, scheduling meetings, managing calendars, maintaining files, photocopying, preparing presentation materials, coordinate logistics for various conferences and meetings

--- Assist with the hiring process for training department staff, applicant tracking system, set up interviews, finger prints, physicals and final paperwork.

--- Support Training staff through the creation and maintenance of digital files through the use of systems such as Google Workspace: Drive, Sheets, Docs, Sites and Gmail 

--- Prepare and monitor spreadsheets containing expiration dates used to schedule training events and classes 

--- Assist with tracking and updating staff compliance records as well as scheduling appointments 

--- Serve as a resource to administrators, staff and the community

    

Responsibilities:

--- Serve as a resource to administrators, staff and the community.

--- Coordinate the hiring process for all new hires, applicant tracking system, set up interviews, finger prints, physicals and final paperwork.

--- Process various purchase orders, vouchers, invoices, supply and material inventories.

--- Perform clerical support including: composing and editing correspondence, scheduling meetings, managing calendars, maintaining files, photocopying, preparing presentation materials, coordinate logistics for various conferences and meetings,

--- May assist with bookkeeping and financial management software.

--- Manage use of purchase orders, pay vouchers, expense records, supply and material inventories; may prepare proposed department budget for approval, monitor department budget.

--- May attend meetings, prepare agendas, record and produces minutes and materials; follow up as needed. May present department information to small groups.

--- Perform other related duties as assigned or requested.

--- Assist with the development of various projects, special events, and process improvement projects.

--- Respond to telephone calls, route calls and take messages.

    

Certifications:

    

Education:

High School or Equivalent

    

Skills:

Position Type:

Regular

    

Primary Location:

West Building F - Transportation West

    

One Year Only (Yes or No):

No

 

Scheduled Hours Per Week:

40

 

FTE:

1.00

    

Approx Scheduled Days Per Year:

260 Work Days

• (260 days indicates a year-round position.  Time off [or Off-Track Days] are then granted based on the position.  Any exceptions to the normal off-track time will be noted in the Additional Position Details section above, as scheduled work days.)

   

Minimum Hire Rate:

$22.74 USD Hourly

   

Maximum Hire Rate:

$29.73 USD Hourly

   

Full Salary Range:

$22.74 USD - $36.71 USD Hourly

• All salary amounts listed above are based on a full-time (1.0) FTE. If applicable, part-time salaries will be prorated according to the assigned FTE.

   

Benefits:

This position is eligible for health, vision, dental, health savings account (HSA), flexible spending accounts (FSA), District paid and voluntary additional (supplemental) life and accidental death and dismemberment insurance, short and long-term disability, critical illness and accident voluntary insurance, employee assistance program (EAP), voluntary 401(k), 403(b) and 457 retirement plan options.

Time Off Plans:

This position is eligible for paid vacation, sick and personal time.

This position will be open until filled, but will not be open past:

October 1, 2025 Jetzt bewerben