Hybrid Administrative Assistant - Poaetry Administrative Assistant - Poaetry

"Poaetry" is where innovation meets impact. Our ecosystem spans diverse business units, from cutting-edge research unit such as The KPI Institute to dedicated NGO initiatives. Join us in creating a sustainable and vibrant future 🌟Your main responsibilities include:

• 📊 Data Analysis: Collect, analyze, and interpret data to provide actionable insights for process improvements.
• 🤝 Cross-Department Liaison: Act as the go-to person between managers and team members, ensuring clear and timely communication.
• 📣 Updates & Communication: Share updates, decisions, and project progress to keep everyone aligned with our goals.
• 📝 Meeting Support: Prepare agendas, take minutes, and follow up on action items to keep projects moving forward.
• 🗂️ File Management: Organize and maintain digital files for quick and easy access.
• 🧐 Research & Reporting: Provide comprehensive reports and research to support departmental operations.
• 🎓 Training & Support: Guide team members in using systems effectively.
• 📆 Project Coordination: Track timelines, allocate tasks, and ensure projects stay on course.
• 🔄 Special Projects: Tackle ad-hoc tasks with flexibility in our fast-paced environment.
• ✔️ Process Compliance: Help the team adhere to company guidelines and workflows.
• 🤝 Cross-Functional Collaboration: Work with various teams to align with broader company objectives.
• 🗓️ Milestone Tracking: Monitor project milestones and manage accountability to hit our deadlines.

🎯 We Expect You To Be:

• 🗣️ Communicative: Strong written and verbal communication skills.
• 📅 Organized: Structured and process-oriented.
• 🤝 Collaborative: A true team player who partners well cross-functionally.
• 🔍 Problem Solver: Skilled in critical thinking and root cause analysis.
• 🔄 Adaptable: Comfortable with changing priorities and fast-paced environments.

💡 Technical Skills We Value:

• 🏗️ Project Management: Experience in scheduling, budgeting, and resource planning.
• 🖥️ Tech-Savvy: Proficient in MS Office and project management tools like Asana.
• 📈 Data Analysis: Ability to generate and interpret operational reports and analytics.

📚 Experience Level:

• ✅ 1+ years in an operational coordinator or project management role.
• 🌐 Experience with cross-functional initiatives is a plus!

🌍 Language Requirements:

• Fluent in spoken and written English.

Ready to make a difference? Apply now and be part of a team that values your ideas and contributions! ✨Some Friendly facts about Poaetry Ecosystem:

• Young and enthusiastic working environment;
• A work environment that rewards innovative ideas;
• Remote working environment

Application info required:

• CV;
• Cover Letter

Employment type: Independent contractor/external collaboratorStarting date: To be discussed after an interviewDuration: Undetermined period, with 3 months’ probation periodNo. of hours: Up to 40h/week, Full-timeWorking schedule: During office hours: 08:00 – 17:00 or 09:00 – 18:00Location: Remote (GMT+7/+8 timezone)If you are interested in applying for this position and find out more, don’t hesitate to contact us at: [email protected]