Application period 29-Oct-2024 to 12-Nov-2024Functional Responsibilities:Summary of Functions/Key results area: - Grant Management
- Due Diligence Assessment and Capacity Building
- Documentation
- Programme Management Support (Finance)
Grant Management - Prepare grant awards requests, draft grant agreements and subsequent amendments, using the approved templates ensuring that all agreements and amendments are constructed and issued in line with UNOPS legal and financial rules and regulations;
- Review grant budgets submitted by implementing partners, verify their consistency with prevailing market rate;assist in discussion/negotiation of costs/fees as required; provide critical feedback to the implementing partners;
- Ensure that reporting requirements are adhered to and liaise closely on any delays or difficulties; Highlight risks and delays to the supervisor as appropriate
- Review financial reports and inform the programme focal points or the supervisor on the findings;
- Work closely with the Finance Team on changes in the grants values, and update on payment schedules for cash flow planning, and keep an updated grant finance database;
- Review payment requests and ensure payments are processed based upon the grant agreement and agreed payment schedules;
- Communicate with and provide guidance/advice to implementing partners on grant-related and financial matters
- Resolve routine operational and process issues related to grant management, and refer complex issues to the supervisor with recommendations for courses of action;
- Ensure operational and financial closure of grants in line with requirements;
- Contribute to the coordination and follow up on the audits of Implementing Partners;
- Improve efficiency and effectiveness of processes and procedures wherever possible, reducing burden on partners in line with localization principles
- Work creatively to find solutions that are acceptable under the UNOPS procedures and well adapted to the reality of partners on the ground and principles of localisation
Due Diligence Assessment and Capacity Building - Implement supportive and inclusive Due Diligence Assessments (DDA) on all new implementing partners, liaising with other UN Agencies wherever possible to reduce partner burden. Develop comprehensive assessment reports based on DDA
- Conduct Financial Monitoring Visits/ Spot checks aimed at managing risks and improving implementing partners capacity.
- Work with implementing partners to develop improvement plans and support their implementation, including ensuring available financial resources. Ensure completion of any follow-up actions in assessment reports.
- Actively liaise with other grants teams to align to the extent possible IP capacity development efforts as well as streamlining and harmonizing of practices and tools within UNOPS.
- Contribute to the overall knowledge sharing and collaboration within UNOPS on grant management, due diligence assessment and improvement plans
Documentation - Monitor information related to contractual arrangements – on audits, inventories, utilization and all such elements in the contracts and grants
- Ensure that all records are collected and maintained, both hard copies and electronic copies for easy reference and retrieval
Programme Management Support (Finance) - Support Programme Management Office-Advisor in preparing programme/ fund financial updates and reports
- Support Programme Management Office-Advisor in review and reconciliation of programme / fund financial data and keeping up-to-date budget and financial data in the ERP system
Impact of ResultsThe effective and successful achievement of results by the Programme Management Senior Analyst (Grants) directly impact the efficient management of resources entrusted to UNOPS by donors. It enhances the organization’s financial and programme performance, demonstrating UNOPS’ effective stewardship of donor and partner funds. These promote the credibility of the organization as an effective service provider in project services and management.Education/Experience/Language requirements:Education - Master's degree preferably in Finance, Accounting, Management, Business Administration, Public Administration, Economics, Project Management or related field is required
- Bachelor's degree preferably in the same above-mentioned subjects with minimum 4 years of experience contracts/grant management and/or project administration and/or finance and/or project support is considered an equivalent
- Completion of PRINCE 2 Foundation certificate is an advantage
Experience - Minimum of 2 years of experience in contracts/grant management and/or project administration and/or finance and/or project support is required
- Good knowledge of contractual and accounting principles and modalities is required
- Prior experience, particularly in grant management, with UNOPS is an advantage
- Prior experience in preparing and collaborating with in- and external auditors an asset
- Previous successful involvement with, and a good knowledge of the development and humanitarian sector/working with UN, Donors, or NGOs is an advantage
- Proficiency in computers and office software packages (MS Office) and experience in the use of Excel spreadsheets is required
- Experience with Google Workspace (G Suite) is an asset
Language Requirement - Fluency in English is required
Think big. Meet challenges head-on. Help people build better lives. UNOPS embraces diversity and is committed to equal employment opportunities. Our workforce is made up of people from varied nationalities, cultures and races. They speak a range of languages and have different gender identities, sexual orientations, and abilities. We encourage women and candidates from underrepresented groups in UNOPS to apply. These include candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities. Click apply and join us!Remarks: Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process.
