Remote Executive Assistant

MUST BE BASED IN SOUTH AFRICA

THIS IS A FULLY REMOTE ROLE

Job Title: Remote Executive Assistant

Location: Remote

Reports to: COO

About Us:

We work with universities offering work-based learning opportunities

to students. As our company grows, we are seeking a highly organised and proactive

Executive Assistant to support our team with essential administrative tasks.

Job Summary:

We are looking for a motivated and detail-oriented Executive Assistant to join our

team remotely from South Africa. The Executive Assistant will take on critical

administrative responsibilities to ensure that our team can focus on their core tasks,

helping drive efficiency and productivity. The ideal candidate is highly organized,

reliable, and able to manage multiple tasks with precision.

Key Responsibilities:

Email Marketing

• Search for and add to our database new prospective contacts
• Set up and manage lead generation tools, including setting up new
  
  

email domains and launching campaigns, ensuring smooth execution.

• Maintain the CRM data
  
  

Travel and Event Coordination:

• Book transport, hotels, flights, and other accommodations for university
  
  

events and team members.

Client Onboarding:

• Create and set up client portals based on pre-existing templates as
  
  

part of the new client onboarding process (training provided).

Database Management

• Monitor and update the data within the work-management tool to
  
  

ensure information is always accurate.

Student Point of Contact:

• Manage and resolve any issues raised by students during their
  
  

internships, coordinating with appropriate teams for smooth resolution.

NDA Management:

• Handle the NDA process between universities and companies,
  
  

ensuring all agreements are correctly processed and filed.

LinkedIn Marketing

• Design and post content for our LinkedIn page
  
  

Miscellaneous

• Supporting the business on a day-to-day basis across similar tasks to
  
  

those list above

Requirements

Qualifications and Skills:

Strong Attention to Detail: Must be meticulous in handling tasks to avoid

errors.

Highly Organized: Capable of managing multiple tasks and prioritizing

effectively.

Proactive Problem Solver: Ability to think ahead and resolve issues

independently.

Reliability: Demonstrates commitment to meeting deadlines and delivering

high-quality work on time.

Friendly and Collaborative: Excellent interpersonal skills and the ability to

work well within a team.

Requirements:

Proven experience in an administrative or executive assistant role, preferably

in a remote setting.

Excellent written and verbal English

Strong written and verbal communication skills.

Comfortable with online collaboration tools (e.g., Google Workspace,

Microsoft Teams).

Ability to adapt to new tools and processes with ease.

Reliable internet connection and remote work setup.

Benefits

Fully remote working

Exposure to an international company

Ongoing training and support

A competitive salary between R15 000- R19 000