Remote Virtual Assistant - Executive Assistant

ClearDesk was founded based on years and years of our own experience in prior businesses in outsourcing amazing talent from places like Colombia, India, and the Philippines. We now live in a world where high-speed internet and the latest technology allow us to build a team of amazing people all across the world.

At ClearDesk, we handle the sourcing, recruiting, and management of our overseas talent as they work with our clients. Our goal is to provide exceptional service that exceeds expectations, and we take pride in our ability to match each client with the right talent to suit their unique needs.

Our Mission

At ClearDesk, we're passionate about helping people succeed. Our mission is to assist clients in building top-performing teams in the most cost-effective way possible, enabling them to thrive in today's competitive business landscape. Additionally, we're committed to helping our remote talent develop their careers within outstanding teams while supporting their families.

But we don't stop there. We're constantly pushing ourselves to grow and learn by surrounding ourselves with the very best talent. This culture of continuous improvement enables us to provide even better service to our clients and team members alike. At ClearDesk, we believe that when everyone succeeds, we all succeed.

Job Description

We are looking for experienced Executive Assistant to perform advanced, diversified, and confidential administrative duties requiring broad and comprehensive experience, skill and knowledge of organizational policies and practices.

Responsibilities

• Manage executive calendars, scheduling appointments, coordinating meetings and taking minutes
• Screen and respond to emails, phone calls, and other correspondence on behalf of executives
• Prepare, edit and manage documents, reports, and presentations as needed
• Make travel arrangements, including booking flights, hotels, and transportation
• Conduct research and compile data to support executive decision-making
• Assist with project management tasks, including tracking deadlines and milestones
• Plan, organize, and coordinate virtual and in-person events, such as conferences, team meetings, and client engagements
• Assist with social media management and basic content creation as needed.
• Assist in developing standard operating procedures

Hardware Requirements

• At least a 720p HD Webcam.
• A noise-canceling headset.
• At least a 25mbps primary internet connection.
• A backup laptop, backup internet connection device, and backup power supply in case of power outage and emergencies.
• Minimum recommendation for your main computer: Intel Core i5 or equivalent with 8 GB RAM or higher
• Minimum recommended for your backup computer: Intel Core i3, 4 GB RAM

Requirements

• College educated
• Candidates must provide either an NBI Clearance or Police Clearance (preferred) upon hiring
• Must be comfortable with using Hubstaff, a time-tracking application
• Proven experience in executive assistance
• Experience in using CRMs and other relevant software
• Project management experience (Monday, Asana, Trello)
• Familiarity with social media platforms and editing tools such as Canva and Adobe Suite
• Professional-level English (written and verbal/voice)
• Computer or laptop with access to the internet (min speed of 25 Mbps)

Compensation and Benefits

• Up to PHP 42,500 a month (Based on experience)
• Work from home
• Bonuses and incentives
• Paid training

Important Reminder: ClearDesk does not ask for any monetary payments or fees as part of our employment process. If you encounter any request for payment, please disregard it and report it to us immediately. For your security, please ensure that all communications are conducted through emails originating from (@cleardesk.com or @cleardeskteam.com).