Hybrid Office Manager/Senior Executive Assistant na Levi Strauss & Co.

JOB DESCRIPTION

We are looking for a dynamic and enthusiastic Office Manager/Senior Executive Assistant to join our New York team. In this critical role, you will be the heartbeat of the office, the internal and external liaison, ensuring our office runs smoothly and efficiently. You'll also provide daily support to two VPs and collaborate with the Events team to help with office events.

About the Role

Executive Administration

• Manage confidential schedules, coordinate travel, and handle expense reports
• Liaise with other corporate groups on administrative issues, working with other Executive Assistants for office meetings and leadership offsites.
• Be the go-to resource for catering, meeting/conference room bookings, employee onboarding/offboarding, systems training, office policies, and procedures.
• Handle information requests from VPs, team members, peers, and other executive colleagues.
• Provide on-the-ground support for visiting Executives to the NY office.
• Prepare documentation, presentation materials, reports, charts, and spreadsheets using software applications.
• Handle and track accounting documents and work with budget information.
• Complete projects and special assignments, making independent decisions on confidential and time-sensitive details.

Office and Facilities Management

• Represent LS&Co. as the lead internal & external contact for our New York office
• Manage the ordering and inventory of office and café supplies.
• Work with internal and external senior executives to prepare and manage New York office meetings and visits.
• Lead New York office company events such as community day, social events, and corporate events.
• Partner with Corporate Affairs, Global Communications, and Community Affairs for New York office information distribution and events.
• Coordinate quarterly sample sales with key internal partners.
• Be the point person for building management and external partners for maintenance, construction, shipping, and safety protocols.
• Be the point person for LS&Co. real estate and small regional offices for space updates and construction.
• Be the IT contact for shipments, office issues, Wi-Fi, and installs for showrooms (equipment/whiteboards/TV screens/jumbo screens).

About You

• 5+ years of experience of executive assistant and office management experience
• Capable & confident working directly with senior-level leaders
• Proficiency with Microsoft, Outlook, and Concur preferred
• Agile in responding to changing needs & an ability to learn quickly
• Customer service orientation shown in all interactions

This is an on-site position based in our New York, NY office. You will be expected in office 5 days per week. Note, time in office can vary depending on business needs.

The expected starting salary range for this role is $90,700$-120,900 per year. We may ultimately pay more or less than the posted range based on the location of the role. The amount a particular employee will earn within the salary range will be based on factors such as relevant education, qualifications, performance and business needs.

Levi Strauss & Co. (LS&Co.) offers a total rewards package that includes base pay, incentive plans, 401(k) matching, paid leave, health insurance, product discounts, and more designed to help you and your family stay healthy, meet your financial goals, and balance the demands of your work and personal life. Available benefits and incentive compensation vary depending upon the specifics of the role; details relating to a specific role will be made available upon request. Read more about our benefits here.

LS&Co. is an affirmative action and equal employment opportunity employer. We welcome and value people from diverse cultures, backgrounds, and experiences to make LS&Co. a collective success.

#LI-Onsite

EOE M/F/Disability/Vets

LOCATION

New York, NY, USA

FULL TIME/PART TIME

Full time

Current LS&Co Employees, apply via your Workday account.

Candidatar-se agora