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External Applicants: 

Please ensure all required documents are ready to upload before beginning your application, including your resume, cover letter, and any additional materials specified in the job description.

Cover Letter and Supporting Documents:

• Navigate to the "My Experience" application page.

• Locate the "Resume/CV" document upload section at the bottom of the page.

• Use the "Select Files" button to upload your cover letter, resume, and any other required supporting documents. You can select multiple files.

Important Note: The "My Experience" page is the only opportunity to attach your cover letter, resume, and supporting documents. You will not be able to modify your application or add attachments after submission.

Current Employees:

Apply from your existing Workday account in the Jobs Hub. Do not apply from this website. 

A cover letter is required for all positions; optional for facilities, campus services, and hospitality roles unless otherwise specified.

Job Description Summary

Job Description

Essential Functions:

• Manages the closing out of grants (internal and external) including reminding researchers of reporting requirements/deadlines, prepares/sends close out reports as needed; assists faculty who request time extensions.  Determines record retention period for closed projects and works with Grants Accounting to confirm receipt of funds and financial closeout.
• Prepares modifications to subawards/subcontracts and consulting agreements.
• Prepares outgoing cross campus funding information forms for collaborations with the school of medicine.
• Assists in maintaining subaward, subcontract, and consulting agreements and amendments; uploads all fully executed agreements and amendments into Cayuse.
• Performs quality control for Cayuse system. On a monthly basis, reviews submitted proposal records to ensure they are correct and complete. Helps the Assistant Director to collect and upload supplemental certification forms as needed.
• Monitors proposal status in Cayuse and changes it if/when proposals are withdrawn or declined.
• Compiles proposal submission information for the Provost Office and other units upon request.
• Contributes to and assists in the preparation of the ORSP Monthly and Annual Reports as well as the department’s electronic newsletter.  Cross trained in all the duties of Business Services Specialist. Duties include, but are not limited to, processing new and supplemental awards, maintaining the website, and coordinating office events. Serves as back up to the Business Services specialist in their absence.

Required Education, Knowledge, Skills, Abilities:

• Bachelor’s degree in an appropriate discipline (i.e., business management, financial management, or office management) plus one year of research administration experience or an equivalent combination of education and experience.
• Proficiency in Microsoft Office.
• Effective verbal and written communication skills.
• Ability to analyze and interpret policies, procedures, and financial data.
• Ability to prioritize responsibilities and organize workflow.
• Ability to work in a team environment.
• Strong attention to detail.
• Ability to interact effectively with a variety of professionals.
• Demonstrated ability to maintain strict confidentiality of privileged information.
• Recognize problems, critical issues, and opportunities as they arise and advise accordingly.
• Self-motivated, proactive, and committed to continuous improvement.

Preferred Education, Knowledge, Skills, Abilities:

• Experience in university research administration
• Familiarity with federal, state, and university regulations including federal grant regulations.
• Experience with Cayuse or other electronic research administration systems
• Experience with Wordpress or other website software

Accountabilities:

• Responsible for own work.

Physical Requirements:

• Sedentary work primarily involves sitting/standing; communicating with others to exchange information; repeating motions that may include the wrists, hands, and/or fingers; and assessing the accuracy, neatness, and thoroughness of the work assigned.

Environmental Conditions:

• No environmental conditions

Additional Job Description

Time Type Requirement

Note to Applicant:

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Equal Opportunity Statement

The University is an equal opportunity employer and welcomes all qualified candidates to apply without regard to race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and military or veteran status.  

Accommodations for Applicants

If you are an individual with a disability and need an accommodation to participate in the application or interview process, please contact [email protected] or (336) 758-4700.