| Spring Branch Independent School District
Job Description
Administrative Assistant - Career & Technical Education
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| Job Title: | Administrative Assistant - Career & Technical Education |
| Reports To: | Director of Career & Technical Education |
| Classification: | Paraprofessional (Clerical/Teacher Assistant) |
| Wage/Hour Status: | Non-exempt |
| Days: | 230 |
| Salary: | See Compensation Plan for Paraprofessional/Administrative Support Staff, Pay Grade 207 |
| Contract: | None |
| Date Revised: | 11/15/2023 |
| Primary Purpose: | Responsible for performing a variety of department-level secretarial, data entry, data analysis, implementation and specialized, highly technical duties for the CTE department. |
| Qualifications/Skills: | Education/Certification:- High School diploma or equivalent.
Special Knowledge/Skills: - Minimum Assessment Standard: Broad knowledge of MS Word and broad knowledge of MS Excel.
- Strong proficiency in word processing, spreadsheet, MUNIS, eduphoria, Skyward and other highly used programs is necessary.
- Excellent organizational and problem-solving skills and conscientious work habits.
- Ability to work positively with community, business, district staff and students.
- Detail oriented, able to prioritize duties and multitask under pressure.
- Strong ability to manage a database.
- Financial bookkeeping knowledge.
- Thorough knowledge of and ability to use secretarial practices and office procedures.
- Thorough knowledge of and ability to use Business English including reading, composition, spelling, grammar, punctuation and letter format.
Experience: - Three (3) years of progressively responsible secretarial experience, preferably in a school district or public sector employer is preferred.
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Major Duties and
Responsibilities: | Program and Clerical Support:- Serve as a positive liaison with students, department members, teachers, district staff, partners and businesses working with CTE
- Organize and coordinate activities with academies, college and business partners.
- Prepare, input and provide various reports and databases in designated software. (PIEMS, MUNIS, student info system, Excel, Word, etc.)
- Compile needs assessments from CTE programs.
- Generate CTE requisitions including those from needs assessments.
- Track processing of purchase requisitions, purchase orders and deliveries.
- Maintain updated list of all CTE courses, content and teachers.
- Prepare, enter and monitor travel requests for CTE staff and instructors throughout the district using local and federal guidelines.
- Monitor training plans & master lists from all work based learning instructors.
- Assist in processing of compliance items for TEA and other agencies.
- Assist in quarterly and annual CTE reports.
- Assist with CTE scholarships, including application processing, judging and reception.
- Input staff development data including creating meetings, attendance, awarding credit and assisting where needed.
- Promote CTE by assisting instructors with recruitment on various HS campuses, tours and special events.
Communication: - Serve as a key contact person and liaison between CTE Director and other district departments, staff and the community.
- Monitor and respond to CTE email and maintain calendars.
- Assist front office reception - greet visitors, assist students, answer phones and other duties.
Records, Reports and Payroll: - Assist in maintaining accounting records using the district computer systems.
- Input data and maintain records for payroll including general operating fund accounts.
- Maintain federal and state files on instruction, funding and enrollment.
Other: - Maintain confidential information inherent to job responsibilities.
- Perform other duties as assigned.
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Supervisory
Responsibilities: | None |
| Equipment Used: | Computers and devices including a large variety of software, along with multiple types of office equipment. |
| Working Conditions: | Mental Demands:- Maintain emotional control under stress.
- Work with frequent interruptions.
- Ability to handle workloads as they arise - often multiple, complex assignments at once.
- This position requires regular in-person interaction with the public.
Physical Demands: - Repetitive hand motions.
- Prolonged use of the computer.
- Frequent sitting, stooping, bending, pushing and pulling.
- Moving small stacks of textbooks, boxes, and equipment.
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| Application Procedure: | Click Apply then Login. To complete your application, please visit our website at https://www.springbranchisd.com/join-our-team/applicants. |
Spring Branch Independent School District is an Equal Opportunity Employer in compliance with Title IX and the Americans with Disabilities Act (ADA) of 1990 and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status or disability.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. By applying for this position, I acknowledge that I have read and understand the job description listed above. |
