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Description

*We do not consider incomplete or Quick Apply applications. *

About the Organization:

BIOMEDICAL RESEARCH ALLIANCE OF NEW YORK LLC ('BRANY')
 

BRANY is the premiere resource for research support services for hospitals, universities, government agencies, and academic medical centers, as well as biotechnology, pharmaceutical and device companies. The services offered by BRANY, which are designed to improve research efficiency and quality, include but are not limited to ethics review, budget and contract negotiation, auditing, monitoring, and research billing and collections. BRANY was founded in 1998 and is owned by four leading academic medical centers — NYU School of Medicine, Montefiore Medical Center, Icahn School of Medicine at Mount Sinai, and Northwell Health.

Other divisions of BRANY include HRP Consulting Group (HRP) that provides human research protection consulting services, Tech Software, a leading provider of SaaS compliance solutions, and the CITI Program, a trusted provider of online research, ethics and compliance training. The CITI Program serves millions of learners in the U.S. and around the world.

BRANY is a growing company with a unique company culture that deeply cares about its team members. We are seeking hardworking, collaborative, ambitious, and accountable professionals looking to grow in an industry that contributes to the advancement of science, fosters learning, and facilitates innovation that promotes health and improves quality of life. 

General Summary/Objective:

The Senior Accounts Payable Analyst is responsible for the payment of goods and services purchased by the organization. This role also serves as an auditor, ensuring that invoices are accurate and that proper accounting procedures are followed for the purchasing and payment of goods and services.

Duties/Responsibilities: 

1. Create new vendor records in NetSuite, ensuring all necessary documentation is received and filed (ex: W-9 forms, vendor onboarding packets, etc.).
2. Review incoming invoices from vendors for accuracy and reconcile discrepancies prior to entering into NetSuite. Utilizing NetSuite, enter vendor invoices and route for approval signatures. Also enter bills for research site activities.
3. Accurately release payments to vendors and research sites in the company’s banking system according to payment due dates. Also process refunds to customers as needed.
4. Analyze monthly expenses to ensure all routine monthly invoices have been received and entered into the accounting system.
5. Enter monthly journal entries for prepaid expenses and intercompany transactions.
6. Review employee expense report activity, ensuring proper authorizations and compliance with company policy. Import credit card transactions into the accounting system.
7. Reconcile monthly credit card statements.
8. Track expenses that are billable to clients and communicate with internal parties as needed.
9. Process and record stop payments as necessary.
10. Prepare and mail Annual Form 1099/1096 within published deadlines.
11. Provide administrative support to the Corporate Controller and to the Chief Financial Officer, including any assistance required for the annual financial audit.
12. Supervise two part-time Accounts Payable staff members and ensure appropriate staff coverage levels at all times.
13. Train and develop new or inexperienced staff in the Department or BRANY staff as needed.
14. Prepare and submit requested reports / analyses in a timely manner.

           Non-Essential Functions will be noted by asterisk (*).

Qualifications

Education required:    

A minimum of an Associate Degree in Business Administration.

Experience Required: 

Five years of Accounts Payable experience is required.

Qualifications:

Applicant must be a capable problem solver with strong communication skills as well as excellent organizational skills. Must be able to multitask and work as part of a team. Must be able to work within the deadlines associated with the financial close process. Applicant should be familiar with Microsoft Excel, and Word. Familiarity with NetSuite is preferred.

SPONSORSHIP IS NOT AVAILABLE

Location: Hybrid Remote*

*Melville, NY

*This position requires the employee to work in the Melville office two days per month at a minimum, however additional days may be required as determined by management.

Physical Demands and Environment:    

This is a largely sedentary role. Some filing is required involving the ability to lift files, open cabinets and bend or stand as necessary. The position requires the individual to see, talk and hear. The employee is frequently required to use hands, fingers, and reach with hands and arms. This position operates in an office environment using standard office equipment

Travel: 

No travel is expected for this position

Salary/Exempt Status: 

$32.97 - $39.56 per hour/Non-Exempt

Benefits:

• Flexible schedule
• Medical, dental, and vision insurance
• Retirement benefits
• Group life Insurance
• Voluntary supplemental insurance
• Generous paid time off

EEO and Accommodations:

BRANY fully subscribes to the principles of Equal Employment Opportunity. It is our policy to provide employment, compensation, and other benefits related to employment based on qualifications, without regard to race, color, religion, national origin, age, sex, veteran status, genetic information, disability, or any other basis prohibited by federal, state or local law. In accordance with requirements of the Americans with Disabilities Act, and applicable state laws, it is our policy to provide reasonable accommodation upon request during the application process to eligible applicants in order that they may be given a full and fair opportunity to be considered for employment. As an Equal Opportunity Employer, we intend to comply fully with applicable federal and state employment laws and the information requested on this application will only be used for purposes consistent with those laws.

BRANY is committed to the full inclusion of all qualified individuals. In keeping with our commitment, BRANY will take the steps to ensure that people with disabilities are provided reasonable accommodation. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact a BRANY representative at [email protected]