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Description

The Executive Assistant will serve as the right hand to the CEO, providing high-level administrative, operational, and project support. This role requires exceptional organizational skills, judgment, and discretion to manage sensitive information across healthcare, technology, and entrepreneurial ventures. The EA will ensure the CEO’s time is maximized, priorities are executed, and key initiatives stay on track.

Requirements

Key Responsibilities

• Calendar & Scheduling: Manage      a complex calendar of meetings, speaking engagements, and travel;      prioritize competing demands; coordinate with leadership team and external      partners.
• Communication Management: Draft,      review, and organize correspondence (emails, contracts, board documents,      proposals). Act as a gatekeeper for the CEO’s inbox and calls.
• Project Support: Track      deadlines, deliverables, and action items across multiple companies      (Clearfork Academy & SophiaHealth.ai). Prepare status updates and      summaries.
• Board & Investor      Support: Assist with preparation of presentations, board decks,      and meeting materials. Ensure accurate documentation and follow-up.
• Operational Support: Liaise      with COO, CFO, and other executives on projects. Support HR/legal      compliance documentation, contract tracking, and vendor management.
• Travel & Event      Coordination: Plan domestic and international travel, including      itineraries, accommodations, and logistics. Support conferences, speaking      engagements, and retreats.
• Confidentiality &      Discretion: Handle sensitive information (financials, legal      agreements, personnel matters) with absolute confidentiality.
• Personal Assistance (as      needed): Light support for personal appointments, family      travel, and special projects.

Qualifications

• 5+      years as an Executive Assistant, Chief of Staff, or similar role      supporting a C-level executive.
• Strong      project management skills; able to track and push forward multiple      initiatives.
• Excellent      written and verbal communication skills.
• Tech-savvy:      proficient in MS Office 365, Zoho, Google Workspace, and virtual meeting      platforms (Zoom, Teams).
• Experience      in healthcare, tech startups, or private equity/entrepreneurship      preferred.
• High      emotional intelligence, ability to anticipate needs, and maintain calm      under pressure.
• Proven      ability to handle confidential information with discretion.

Compensation & Benefits

• Competitive      salary, based on experience.
• Full      benefits package (health, dental, vision, 401k).
• PTO and      holidays.
• Opportunity      to grow with a fast-scaling healthcare and technology portfolio.