Hybrid Purchasing Administrative Assistant presso Johnson Controls

What you will do

This role requires somebody who has proven experience in process control within an ERP system – ideally SAGE / Service Manager.

The role is to work closely with:

• Purchase Coordinator EMEA Region
• The Service Project Managers & Engineer
• The internal procurement department

How you will do it

• Perform administrative tasks in a timely manner with attention to detail being critical.
• Partner closely with people you support as well as other departments to align requirements with individual and organizational priorities and communicate information.
• Track work and ensure efficient workflow.
• Task management of ad hoc requests (assistance with projects, resolving urgent issues, helping a peer)
• Respond to quotation requests and liaise with our Clients (In conjunction with the Project Managers).
• Development of Quotes within the business ERP system (SAGE).
• Submitting of Quotations to Client.
• Upon receipt of PO, change the requisition for PO within the ERP system.
• Management of goods in & out within the dedicated MCS (Mission Critical Services) division allocated areas.
• Final receipting & invoicing support to finance and stores.
• Place orders and ensure timely delivery of items to the appropriate end user(s).
• Perform a traceability and build a report for the site tooling using information from the supplier app platform and other systems.
• Communicate with Site Foremen on multiple datacenters construction sites to understand their supply needs and take necessary actions.
• Update costs within the ERP system (SAGE).
• Support Part number creation within the ERP system (SAGE) and keep records of cost, supplier and part number outside of SAGE.
• Update the BOM with the latest cost for the parts, and suppliers.

What we look for

• Ability to work in the office five days per week
• Authorization to work in Ireland
• Proven experience in demand planning, inventory management, and process control within an ERP system
• Strong working knowledge of SAGE is essential
• Excellent written and verbal communication skills and strong stakeholder management
• Strong IT skills
• Highly organised with excellent attention to detail
• Action oriented self-starter who is driven to achieve results
• Flexible and adaptable team player
• Ability to work with multiple deadlines
• Proficient in Microsoft Office suite, specifically Word and Excel, required.

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