Offres d'emploi à distance et à domicile à fort-lauderdale ∙ Page 1

About the Department

1. Must be a current BSO employee who has successfully completed their probationary period by the listed closing date.

2. High school diploma or equivalent. An evaluation of foreign high school diploma may be required.

3. College level coursework with emphasis in Business Administration, Purchasing, Contracting, Marketing or closely related field; Associate’s degree preferred. 

4. One (1) year of previous experience in administrative support functions related to the governmental purchasing function, such as at the Purchasing Assistant or Coordinator level; including experience in ERP purchasing modules. Functional experience with PeopleSoft preferred.

5. An equivalent combination of education, training, and experience may be considered. Such experience must be clearly documented on the application for consideration.

SPECIAL REQUIREMENTS

Possess and maintain a valid Florida driver's license throughout employment without any restrictions which affect job performance.   

Position Duties

Under administrative direction, the purpose of the position is to acquire supplies, services, and goods at a competitive price and efficient manner within the Purchasing Division of the Broward County Sheriff’s Office. Employees perform entry level administrative work relating to the purchasing function. Position is responsible for submitting basic formal solicitations, reviewing methods of acquisition and preparing purchase orders and related documentation. Performs related work as directed.

Minimum Qualifications

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

Processes basic requisitions into purchase orders in the ERP system.  

Submits advertising through electronic sourcing system and notifies vendors as appropriate.

Receives, reviews, and determines compliance of requisitions to the threshold requirements in order to ensure compliance with appropriate purchasing processes.

Provides assistance and support to agency users and contract administrators with regards to problem resolution and other aspects of solicitations and purchases; provides the cost of items, goods and services. 

Assists in review of basic formal solicitations to verify responsiveness of submittals, and later independently; tracks contract/bid expiration dates and renewal options.

Generates and files departmental related reports or documents relating to the agency's purchasing function, as applicable.

Maintains working relationships with vendors and end-users.

Successfully communicates both orally and in writing with vendors, user agencies and other governmental agencies on procurement issues.

Scans, converts, and saves applicable documents to centralized server.

Assists in responding to public records requests.

Participates in agency sponsored community relation activities as directed.

Assists in emergency management responsibilities as directed.

Researches market sources and historical data to locate and ensure most cost effective and competitive pricing for the purchase of commodities and services.

Performs product research as requested by user agency and assists in writing technical specifications.

Researches possible piggyback opportunities for purchases.

Recommends award of formal solicitations based on award threshold for resultant contracts.

Coordinates contract negotiations independently.

Ensures compliance with sound procurement practices, policies and procedures, and Florida Statutes.

With assistance, identifies when a Request for Legal Services and a Purchasing Approval form is required.

Assists in the administration of the Purchasing Card and other programs and initiatives.

Performs additional duties relating to the purchasing, contracting and automation initiatives of the agency.

Provides functional support for the Purchasing module and other automated procurement related modules serving all departments within BSO.

Sets up user preferences for access to the ePro/Purchasing modules; maintains all user and approver system access to ensure compliance with auditing requirements. 

Works with the Information Technology Division to identify, troubleshoot, and resolve issues with end users performing automated procurement activities.

Participates on project teams for integrations, upgrades, testing, modifications and enhancements within the ePro/Purchasing modules. 

Provides, with assistance, instruction and support to end users on procurement processes. 

Assists Purchasing Command in the coordination and implementation of special projects to effectuate improvements to the procurement function. 

Maintains and disseminates procurement information on the BSO web site as it relates to vendors, user agencies, and other governmental agencies. 

Creates and maintains vendor on-line ordering access for users and approvers. 

Creates requisitions, purchase orders and updates tables on an automated procurement system. 

Maintains current knowledge of trends and developments regarding governmental purchasing procedures, regulatory changes, and new technologies.

Performs related duties as directed.

ADDITIONAL FUNCTIONS

Duties and responsibilities may also include some or all of the following no matter which functional area is the primary area of assignment:

Purchasing – Assists in preparation and processing of basic formal solicitations; prepares and processes requests for quotes; determines with assistance when site visit/pre-bid conferences are required and with assistance and support presides over same; and later without assistance; tracks contract/bid expiration dates and renewal options; coordinates with proposed/new vendors to discuss agency needs, services and commodities; researches market sources and historical data to locate and ensure most cost effective and competitive pricing for the purchase of commodities and services; research possible piggyback opportunities for purchases; recommends award of formal solicitations based on award threshold for resultant contracts; processes requisitions at any level of complexity into purchase orders in ERP system; independently identify when a Request for Legal Services and a Purchasing Approval form is needed and may assist with its preparation; recognizes the need for a Non-Competitive Justification Form and with assistance, assists in processing; submits advertising through electronic sourcing system and notifies vendors as appropriate; performs product research as requested by user agency and assists in writing technical specifications.

Contracts  - Assists with the maintenance and management of contracts electronically, using the contract management system; provides assistance and support to agency users and contract administrators with regards to problem resolution and other aspects of contract administration and monitoring; assists in the development of contracts and in the development of monitoring and/or evaluation policies, procedures and schedules; reviews and interprets bid terms/scope requirement, contracts and related documentation to verify for accuracy and completeness in terms of entering into electronic contract system; analyze and monitors contracts’ expiration dates and coordinates the renewal options; prepares statistical reports along with the preparation of other requested information; may act as the Records custodian for Purchasing and as a liaison with Records. Coordinates with Purchasing Agents responds to and tracks Public Records Requests. Gathers and provides contracts, documentation and related information as requested by internal and external sources.  

Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation. Work is performed in usual office conditions with rare exposure to disagreeable environmental factors.

Broward Sheriff’s Office is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Broward Sheriff’s Office will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Other Qualifications

Applicants who qualify will be subject to an extensive selection process and screening program, which may include, but not be limited to evaluation of training and experience; written test; computer based test; interview; polygraph examination; psychological evaluation; employment record, fingerprint and background check; medical examination; and drug screen. The expected duration of the selection process varies by position and could last 10 to 12 weeks. Reapplication will be determined on a case-by-case basis.

BSO is an equal opportunity employer and does not discriminate on the basis of age, citizenship status, color, disability, marital status, national origin, race, religion, sex, or sexual orientation. Veterans' preference per Florida law.

If you encounter issues with your application and need technical assistance, please contact Applicant Support (GovernmentJobs.com) from 9 am to 9 pm EST, Monday - Friday. You can reach them by phone at 855-524-5627 or email [email protected].

Once you successfully submit your application, you will receive a confirmation e-mail. If you do not receive this email, please contact Applicant Support for any inquiries.