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Executive Assistant - Portugal

Trustly · Lisbon, · Hybrid

  • Bureau à Lisbon
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Description

WHO WE ARE
At Trustly, we're building a smarter, faster, and more secure financial future by revolutionizing the world of payments. As a global leader in Open Banking Payments, we are establishing Pay by Bank as the new standard at checkout, providing unparalleled freedom, speed, and ease to millions of consumers and merchants worldwide.

Our Ambition: To build the world’s most disruptive payment network and redefine what the payment experience should feel like.

Trustly is a global team of innovators, collaborators, and doers.  If you are driven by a strong sense of purpose and thrive in a dynamic, entrepreneurial, and high-growth environment, join us and be part of a team that’s transforming the way the world pays.

ABOUT THE ROLE
In the role as Executive assistant you will support people from the management team based in Lisbon. To succeed in this role you need to be a proactive problem-solver, have strong organizational skills and be used to operating in a fast paced environment. Our Executive assistant team consists of 4 people spread around our offices in Europe and Brazil

Are you solution-oriented and exceptionally service-minded? Do you like structure and attention to details? Join us as our new Executive Assistant in Lisbon!

What you'll do

  • Ensuring the Executive Managers can focus on their daily hectic work by ensuring a smooth aid on everything around them
  • Ensure the Executive feels well prepared for all interactions and has the correct documents for internal / external meetings
  • Coordinate complex, ever changing calendars
  • Coordinate on-site/off-site meetings and team events, ensuring to stick within budget
  • Create presentations for internal and external meetings
  • Coordinate point-to-point travel needs (car, flight, hotel, etc.) 
  • Assist the Management Team with administrative tasks 
  • Reporting of expenses

    • Who you are

  • Have at least 5 years of working experience as an Executive Assistant (or PA)
  • Keeps calm under pressure and able to find solutions at short notice
  • Good judgement and ability to maintain confidentiality in all aspects of the role
  • Experience of committee and board meeting administration 
  • Strong ability to prioritize and re-prioritize in a dynamic fast paced environment
  • Passionated about your work, a true “service soul” and are always aiming to exceed expectations
  • Strong team player with ability to work independently
  • Strong social skills and high integrity
  • Well organized and a great coordinator with an eye for detail
  • Creative self-starter and never reluctant to step in and get things done
  • Preferably previous experience from the hospitality sector, but most importantly, you have the instinct needed to provide great service and thrive in challenging situations as well as on making things happen
  • Fluent in verbal and written English

    • Additional Information

    Our Fantastic Benefits (varies by location)
    🌴 20 to 25 days of holiday to support a healthy work-life balance
    🥳 Monthly team outing allowance to enjoy social events with your colleagues
    ☕ Office perks such as refreshments (coffee, sodas etc.), breakfast, fruit and snacks
    🍴 Meal card to enjoy a daily lunch allowance to make your workdays even more convenient
    💚 Well being support our health allowance covers gym memberships, massages, and much more to help you feel your best
    PLUS additional benefits designed to enhance your work-life experience!

    Shape Your Role and Make an Impact
    Join a dynamic environment where you can take ownership, drive change, and continuously embrace new challenges. We’re looking for dedicated and highly motivated individuals who thrive in a fast-paced environment and enjoy collaborating across different areas of the organisation.
    If your skills and experience align with this role, we’d love to hear from you! Apply now and submit your CV in English.