Part Time (mornings or afternoons) Administrative Assistant en Parishes

Description

Parish:  Saint Jude Shrine of the West 

Location:  1129 S. 38th Street, San Diego, CA 92113 

Reports to: Office Manager

Employment Type:  Part-Time (16 hours per week; morning shift) & Part-Time (19 hours per week; afternoon shift) 

FLSA Status: Non-Exempt

Salary: $18/hr. 

We are seeking to hire two part-time employees for the same position. 

• One position, 16 hours per week
  • Morning Shift
  • Monday, Wednesday, Thursday & Friday 8:30 AM - 12:30 PM
• One position, 19 hours per week
  • Afternoon Shift 
  • Monday - Friday 1:30 PM - 5:30 PM
  • Tuesday 2:00 PM - 5:00 PM

Key Responsibilities

• Greet and assist visitors 
• Answer, screen, and direct incoming calls and emails; take messages and respond to inquiries 
• Perform clerical/secretarial duties for the Pastor and staff 
• Communicate effectively in both English and Spanish 
• Manage incoming and outgoing mail, packages & deliveries 
• Assist with scheduling appointments, meetings, the use of parish facilities, celebrations, and Masses 
• Prepare and send regular and bulk mailings 
• Maintain the parish database and records up-to-date 
• Maintain office files, records, and archives organized 
• Prepare and distribute announcements and correspondence as directed 
• Provide administrative support for ministries, events, and parish activities 
• Ensure sensitive information is handled confidentially and securely.

Requirements

• Fluent in both Spanish and English (spoken and written) - required 
• Prior experience in reception, customer service, or administrative work 
• Excellent verbal and written communication skills 
• Strong organizational and time management skills 
• Proficient with Microsoft Office (Word, Excel, Outlook) and basic office equipment 
• Warm, welcoming demeanor with the ability to work well with diverse groups of people 
• Knowledge and familiarity with the organizational structure and practices of the Roman Catholic Church  

Physical Demands

While performing the duties of this job, the employee is regularly required to remain in an office at a computer workstation and access information from a computer and use a telephone. The employee is required to be mobile to, from, and within the office, as well as maneuver throughout the parish facility to attend meetings and other work-related events. The employee may be required to conduct trips to, from, and within various city and county-wide locations to attend meetings or events. The employee must occasionally lift and/or move up to 15 pounds. 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Saint Jude Shrine of the West, as part of the Catholic Diocese of San Diego, is committed to creating a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, gender, national origin, genetics, disability, age or veteran status.